PTO - General Meeting February 16th, 2016 Meeting called to order at 6:00pm In attendance: Mr. Butler, Carmel Barnhart, Jennifer Paugh, Leah Emmett, Paula Coleman, Jessica Nevin, Sarah Ewing, Stefani Myers, Andrea Hanson, Tina DelCastillo, Jayne Hulse & Megan Crippen The minutes from the previous general meeting January 19, 2016, were reviewed & approved. Paula Coleman made a motion to approve the minutes and Andrea Hanson made a 2nd motion. One edit will be made to the previous minutes to correct the spelling of Skateworld. 1) Donors Choose for PE Grant & PE Equipment We are planning to use a “go fund me” account and send out the link to the account via Facebook and on a flyer that will go out with other ways that parents and families can help out. People will be able to send the donors choose link to families and businesses for donations. Donors Choose will help to fill in equipment gaps such so the entire class can have access to the equipment at the same time.
2) Calendar Events and PTO Fundraiser Flyer 1. Skateworld is coming up this Thursday. Jennifer is going to send an e-mail and cc Carmel, Jessica & Leah on it to see if we can get in to Skateworld early to set up. 2. March 14th & 15th will be Mucho Gusto & Dickie Yo’s and March 15th and 16th for Coburg Pizza fundraiser. 3. April 25th & 26th we will do a Texas Roadhouse fundraiser and raffle off the electric guitar. Leah will work on a flyer to consolidate all the different ways that families can participate and help out in lieu of having a “sales based fundraiser”. 4. Teacher appreciation week is coming up May 2nd – 6th.We are still working on ideas and will possibly do a taco bar for the lunch. We are still planning to appreciate the teachers one day each month. 5. Buy-one-get-one-free Bookfair/Bingo is also on May 6th which is an early release day. Mr. Butler noted that he has a classroom (Rm #7) available for the bookfair set-up instead of disturbing all the classes in Pod-A.Still planning to set up the bookfair Wednesday night (possibly Thursday morning) with kids previewing on Thursday and purchasing Friday morning before school and during Bingo.Jennifer has volunteered to work one register during Bingo night.Also still deciding if we will do Bucks-for-Books again which gives direct money to the librarian to purchase higher quality books from someone other than Scholastic. 6. Jog-a-thon date is still undecided but we’re shooting for June 3rd.Since Kindergarten is now full day we don’t necessarily have to rush right back and are considering having lunch at the field. a. Discussed T-shirts or water bottles or sweatbands this year. Andrea has researched the possibilities and Mid-Valley had the best price. The group voted to stay with T-shirts again due to the price and the fact that it’s harder to lose a t-shirt than any of the other items. b. We voted to have T-shirts with a Yolanda design, but not one that said Yolanda or the year on it so that 5th graders could wear it again.We will pick a few designs and let everyone vote on the them rather than allow kids to create one.Creating the design can be costly and the printing company noted that they don’t always come out because the lines are dark enough or the art is too detailed. 3) Mr. Butler gave the Principal’s Report 1. 4th Graders swim will begin on February 29th and run through March 10th. 2. Kindergarten orientation is on March 3rd this year 3. No school on March 11th. 4. Spirit week will run from February 29th – March 4th. Fox & Socks Monday, Cat/Hat Tuesday, Wacky Wednesday, Theodore Thursday (Dress like your favorite Dr. Seuss character), Green Eggs & Ham Friday – wear something green. 5. The district will be re-applying the black paint in the parking lot to cover up the reappearing white stripes. The Bond Committee will be voting soon to determine if Yolanda will be receiving a new bus loading and staff parking area along Yolanda Ave. 4) Board Positions The Secretary position will be vacant for the upcoming election year.
PTO General Meeting November 17, 2015 Meeting called to order at 6:00pm In attendance: Mr. Butler, Carmel Barnhart, Jessica Nevin, Jennifer Paugh, Stefani Myers, Leah Emmett, Tina DelCastillo, Andrea Hanson, Brenda Hansen, Dana Wilson 1) We all introduced ourselves. 2) The minutes from the previous meeting October 20, 2015 were reviewed and it was noted that the unknown person from the previous meeting was Melissa Beighler. Jennifer noted that she will update the previous meeting minutes with that information. Amber Bell made a motion to approve the minutes and Andrea Hanson made a 2nd motion. Minutes were approved. 3) PE Equipment Grant a. Brenda Hanson presented information regarding a company she works for, Horace Mann. They have teamed up with Donor’s Choose to assist with educational projects. With Donor’s Choose you ask donors to provide funding for a specific project. In this case – PTO has agreed to match some funding so we could add that into the request. b. Brenda said that once the grant is written it usually takes 24 – 48 hours to be posted. Then you can promote the information as a tax write-off via social media. c. After the presentation we further discussed that we were committed to the $500.00 match but that we thought this would be more of a “grant” and not another request to parents to fund something. d. Lee Corette may be interested in writing a grant versus a parent donation. We will check with her and see if she is still interested in that direction. 4) Believe wrap-up a. Believe prizes are going to be done on November 24th. The limo ride will pick up at 12:10 and return at 1:10. The magic show will begin at 1:20 and go until 2:15. There will be 5 volunteers and 15 kids total going to pizza in two separate limos. We also voted to purchase pizza for the volunteers. b. The Believe fundraiser brought in enough money this year, combined with extra spiritwear shirts that we have sold that we all agreed to skip a winter fundraiser calendar. c. We also agreed to take the extra time that will allow us to make an amazing jog-a-thon. d. We will add “direct donations” and the “no winter catalog fundraiser” to the calendar. 5) 5th Grade Celebration (graduation) a. Mrs. Paschal wanted to know if we felt they could do their own fundraising for their 5th Grade Celebration. b. Mr. Butler said he has some money but he hasn’t heard any official word on what the plans are so he has not approved anything at this time. c. PTO currently offers $250.00 plus the $10.50 per child field trip money. They can use the field trip money for the celebration if they get it approved ahead of time. 6) Harvest Carnival Wrap-up a. Suggested bringing in an inflatable obstacle course next year instead of two bouncy houses. Something to bring in the older kids. b. The dunk tank was good for the older kids. 7) Bookfair/Movie Wrap-up/Jog-a-thon a. The movie had lower than expected attendance which was probably due to showing an older movie and the time of year in general. b. Mr. Butler suggested just plugging in a portable DVD player next time and that may improve sound. c. Carmel suggested that the cafeteria may be a better place for acoustics but there may not be enough d. Leftover Items can be used for Bingo night, and the movie was close to break even. In the end, the e. Still need to “close out” the bookfair. f. Leah will be meeting up with Sarah to get started on jog-a-thon. 8) Thanksgiving Day Baskets a. Andrea will check on classrooms tomorrow to see how much is being donated. b. Carmel will put it on facebook. c. Thursday afternoon will be busy with Believe fundraiser bundling and distribution to classrooms. room if it’s a big showing. bookfair received extra points towards future purchases, so it was probably a wash. d. Mr. Butler has not heard from Costco on turkeys and assumes he may not, so we agreed to use the e. Baskets need to be ready by Monday or Tuesday at the latest. Contact Karla when we know how f. The cafeteria folks will typically old perishable items such as pies. 9) Teachers are doing the holiday giving tree in the office. If there are any “ornament” left the PTO could help out with that. 10) Clarified Spirit Week days such as Crazy Sock or wear red & green. 11) The Parking lot a. The School District painted the parking lot. It is a temporary fix. b. Mr. Butler is looking for a small committee to discuss the permanent parking lot fix. The committee Believe items go home Friday and there will be volunteers there that can also help out with donation basket sorting. Winco gift card if needed to purchase turkeys. One person donated a turkey. c. Can anyone help out tomorrow morning? Things are getting better but we may still need some helpers. d. Brigg’s noted that the parking lot change has somewhat displaced their parents now, but Mr. Butler suggested that they just park in the lot instead of sit in a pick-up lane. however the blinking lights for pedestrian cross-walks may be a good compromise. e. The City said that they would not be interested in adding a cross-walk from Brigg’s to Yolanda; would meet about 3 times in the afternoons between now and winter break. We voted Carmel as the PTO member for that committee. 12) Teacher appreciation a. We would like to show appreciation for teachers other than appreciation week. It was suggested that maybe we pay for the water. Each year some teachers opt to pay for water in the staff room. We agreed that it would be better to consider doing that next year since some people have already paid. We could also supplement this year if it makes it easier for Karla. 13) Jennifer suggested that Lost and Found should have been given away after the conferences. Not every child had a sticker that recommended people check lost and found. Last year the signs that went up at conferences really reunited a lot of clothing with their original owners. 14) Meeting adjourned at 7:25pm PTO General Meeting October 21st, 2014 Meeting called to order at 6:00pm In attendance: Mr. Butler, Carmel Barnhart, Amber Bell, Jessica Nevin, Jennifer Paugh, Stefani Myers, Leah Emmett, Kim Rutledge, Candace Landreth, Brenda Williams, Tina DelCastillo, Andrea Hanson, Jason Castanza (lego bricks) and 2 others not noted on the sign-up sheet. • We all introduced ourselves. • The minutes from the previous meeting September 15, 2015 were reviewed & approved. Amber Bell made a motion to approve the minutes and Andrea Hanson made a 2nd motion. • Jason – Bricks 4 Kids • Bricks 4 Kids is $64.00 and starts this Thursday on October 22nd in the cafeteria. It’s a 6 week session that provides learning through presentations and lego construction. • They currently cannot provide scholarships, but should be able to in the future. They are also expanding the program to many different schools in Springfield/Eugene. • Each 6 week course is different. This session is about amusement park rides. • Believe Fundraiser • This year’s fundraiser brought in around $21,000 total sales of which we receive 40%. Funds have been counted but not closed out yet. • Jessica will turn in the paperwork on Friday and the Believe folks will provide her with a list of prizes and winners. Prize distribution will be set for a later date – probably at the same time of Believe product pick-up. • The new prizes (including the foxes) along with the assembly really improved sales. • It was noted that shipping was very expensive online unless you spent $75.00 or more. However some online shoppers had already started receiving their orders in the mail. • Harvest Carnival • Increased the budget $500.00 via Executive Board vote earlier in the day. • Games will have different levels of prizes this year to accommodate better prizes. It’s possible that a child may not win a prize at each station. • Papa’s Pizza & Beaters are coming back this year. Will also be selling nachos & cotton candy. • Wristband sales for the 27th & 29th will be before and after school. Volunteer support will be provided by Candace, Andrea, Amber & Jayne. • Raffle baskets will still be available but a silent auction will also accompany the baskets for larger items. Being able to process credit card sales should enhance the silent auctions success. • Raffle basket themes have been set for each grade and the flyer has been sent home. • We need to work out how many Square stations we will have for people to use credit cards. Amber said she would be available for the raffle basket/silent auction station. We will need to post at least one more at ticket sales. • On-line sales are available for wristbands, raffle tickets and dunk tank tickets. Tickets can be sent to classrooms and sent home with children or available “will-call” at the ticket booth. Should share a link to the on-line sales on the Facebook account. • Movie Night - Bookfair • Jennifer Paugh and Jenny Williams will be chairing the Movie Night event. The selected movie is “Over the Hedge”. • The bookfair gives the school more “points” if we couple it with another event. Leah will check on the book-fair and we passed around a volunteer sign-up sheet. • Andrea noted that we had trouble with certain credit cards and wanted to know if someone could look into that problem this year. • Jennifer also noted that Allison Hazelhurst had requested more Spanish books for younger students. • Thanksgiving Day Baskets • Andrea Hanson volunteered to Chair the event and Candace & Melissa chimed in to help organize the Thanksgiving Day baskets this year. A flyer will need to be created soon and boxes will need to be placed in each room to gather items. Volunteers (which can include children) will sort the food. PTO will purchase turkeys. Karla and front office staff will get the baskets to the families that need them. • We supported 8 families at Thanksgiving last year and made 4 more baskets at the end of the school year to send home. • Suggestions came in to have PTO purchase some more Rubbermaid bins for these types of donations and it was noted that one of the Pods is missing a bin. • Jennifer Paugh will be taking over the webpage/blog in the future. • Mr. Butler Report • Painting of the parking lot will cost $3,000 and will be a short term solution. The long term solution will include permanent paving and restriping. Should be painted this weekend. • Leah mentioned that the Brigg’s PTO wanted to know if they could have a crosswalk at the flagpole that they would provide staffing for, and also a possible 4 way stop at 23rd Street. Mr. Butler noted that the School District is designing that. • The “dirt pit” will be discussed with the School District. • Cafeteria cabinets are in and the project should be fully completed by the end of next week. All construction is on schedule (and actually ahead of schedule) to be completed by the end of January. • The new rooms are expected to be used for Special Ed classrooms that are now taking up space in other grade pods. • Mr. Butler has a meeting with the contractors every Thursday and will bring up concerns about them driving too fast in the school parking lot after school hours. • Meeting adjourned at 7:10pm |
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PTO - General Meeting
February 17th, 2015
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Celena Hoerauf, Jennifer Paugh, Alison Tharp, Leah Emmett, Paula Coleman, Jessica Nevin, Sarah Ewing, Stefani Myers, Heidi Pratt, Amber Bell & Andrea Hansen
February 17th, 2015
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Celena Hoerauf, Jennifer Paugh, Alison Tharp, Leah Emmett, Paula Coleman, Jessica Nevin, Sarah Ewing, Stefani Myers, Heidi Pratt, Amber Bell & Andrea Hansen
- Introductions
- The minutes from the previous general meeting January 20, 2015, were reviewed & approved. Leah Emmett made a motion to approve the minutes and Stefani Myers made a 2nd motion.
- Review this year’s goals (communication).
- Facebook is doing well – we have 154 likes. Tell all your friends. There is a video posted on the page highlighting the bond measure and Yolanda’s new door locks.
- The PTO Blog and the Yolanda website are both currently up to date.
- We could drop the texting element since it is intermittent and we only have 35 sign-ups for it. We should determine if we are going to drop it prior to printing documents for the next school year.
- Banking
- Switched from Register Guard to Key Bank. We were originally going to switch to Oregon Community Credit Union but we didn’t want to burden future PTO members with unnecessary credit checks. Key Bank does a fraud check.
- Two debit cards were issued – one to Amber Bell and one to Carmel Barnhart for emergency purposes or on-line banking when needed.
- Key bank also required identification checks and 2 people (Amber & Carmel) in order to close the account.
- Treasurer Report was given. Not many changes from last month. Prior to the next meeting, PTO will provide a breakdown of money that has been distributed for each teacher (class) showing how much is left to spend.
- Mr. Butler gave the Principal’s Report
- Today the 4th graders went to the symphony and two of the classes went to swim lessons after. 5th Graders went to Springfield High to watch Aladdin and the 2nd graders went to the Springfield library.
- Auditions for Yolanda Idol are on March 9th & 11th. Yolanda Idol will be performed at Brigg’s on Friday, April 24th at 6:30pm.
- March 12th is the “Kinder Welcome”. If you know a future Kinder please let people know of the event from 6 – 7pm.
- Mr. Butler has a flier and will give a copy to Sarah to post at her local store.
- Full Kinder is a big deal this year and they have formed a committee to work on the presentation. PTO may be able to support the upcoming event.
- There will be 3 different stations and parents will be assigned to a group and move from station to station within their group.
- PTO will have a small presentation at the event. Amber & Carmel volunteered to host.
- The 4th & 5th grade musical is March 19th at 6:30pm in the Yolanda gym. A stage will be used.
- The jog-a-thon date has been changed to May 29th. We are still awaiting confirmation of this date for Silke Field. Sarah Ewing will chair the event and this date will be considerably better for her schedule.
- June 10th & 11th are potentially scheduled for an assembly and field day (respectively). Mr. Alligator will be the assembly show and there’s too much packed into one day if it’s not separated. The details of the days and the events are still being worked out. Teachers will run field day but volunteers will be appreciated again to help like last year. Mrs. Jones is heading up Field Day. It is anticipated that K-2 will go in the morning and 3-5 will go in the afternoon.
- Karla will be out for a couple of weeks starting Monday. Carmel has volunteered to help out more in the mornings.
- Calendar
- Mixed Bags/Pasta Fundraiser is lower than the previous year. We will extend the fundraiser.
- A notice will go out extending the fundraiser to allow people more time to submit, however they will not receive their items until after Spring Break.
- Discuss other options for next year. Food items or treats may be more appropriate.
- Jog-a-thon receives 100% of the donations so perhaps we should make that information well known. Possibly have a snack table at the Jog-A-Thon. Paula Coleman volunteered to run the snack table.
- Reminders should go out to families explaining what PTO funds.
- Mrs. Pratt suggested that the kids don’t really know or understand that their field trips and fun are funded by the PTO. She sees very little support from the kids in her class. Perhaps we should come up with games or a way to engage kids in the PTO spirit.
- Mr. Butler will continue to put notes in the Cougar Communicator supporting PTO. We will provide him with a list of the last “big ticket items” and he will note those items along with the Jog-A-Thon.
- Competition between the classrooms has been well received along with earning rewards such as privileges like wearing hats. Privileges do not cost anything so they are often a better idea for a reward than purchasing prizes.
- Bingo/Bookfair May 1st
- This is an early release day. We will need volunteers at the bookfair for the day. Stefani & Jennifer can volunteer in the evening. Carmel, Celena & Andrea can volunteer in the morning. Leah would check her schedule but would like to volunteer.
- A teacher sign-up sheet will be in place for Bingo.
- Carmel would like to track how many people attend the Bingo by counting the Bingo cards. 2 cards for each player should help us count.
- Jog-a-thon
- Sarah Ewing will chair the event. Erin Richardson will help with T-shirts as well as Bobbi from last year. PARKING LOT – should a contest be held to help design the T-shirts.
- It is anticipated that we will all go in one group this year with tables staggered around the track.
- (Refer also to previous Principal’s notes 6.E and Calendar notes 7.A.iii & 7.A.vi)
- Nancy Bigley & husband may come to perform warm-up exercises from Jazzercise & Crossfit. More educational elements needed for buses to be paid for.
- Still expecting to have similar attendance as last year from the mascots & the sound guys.
- The snacks were good last year – but stickers from apples and honey sticks littered the area. This year thinking just apples (with stickers removed) and bottled water with a recycle bin.
- Teacher Appreciation (May 4th – 8th)
- Celena will do coffee on Monday the 4th. PTO will provide potluck on Friday the 8th.
- Celena will make a form to submit coffee requests ahead of time. This will help her to get a jump start on the day and know if some coffees will be delivered or not.
- PTO will also do a raffle like last year – which Heidi Pratt agreed was very fun.
- Board Position
- Possible restructuring of Board Positions was proposed. Descriptions of the Board duties should be clearer and perhaps even a 6th Board position should be created to separate some of the duties.
- Discussion included having an “Event Coordinator” or even a Junior Board (Board Elect).
- Paula made a motion to approve the restructuring of the Board and Sarah Ewing made a 2nd motion.
- Will need to determine if the current Board Members will be seeking re-election next year.
- STAND for Children update – Leah Emmett
- “Stand” is still meeting once a month. Recent discussions included Hamlin and the bond measure. It appears that paying down other debts provided the school district with 7 million more dollars than anticipated.
- School attendance and scheduling for high school were discussed.
- Common Core meetings are being set up to discuss what other States have already learned about the backlash of the Common Core and how we can get ahead of it.
- Oaks testing discussions are being held for the Eugene school district to clarify misconceptions.
- Next meeting is Monday March 9th at Springfield High School from 5:30 – 7:00. After that meeting is a Springfield School District Board meeting.
- STAND does offer child care during their meetings.
- Meeting adjourned at 7:15pm
PTO
General Meeting
January 20th, 2015
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Celena Hoerauf, Jennifer Paugh, Diana Michna, Jessica May, Alison Tharp, Aravinda Crocker, Leah Emmett, Kim Rutledge, Paula Coleman, Keith Mabus, Kristin Woodford, Jessica Nevin
• Introductions
• The minutes from the previous general meeting November 18th, 2014 were reviewed & approved. Paula Coleman made a motion to approve the minutes and Diana Michna made a 2nd motion.
• Mr. Butler gave the Principal’s Report
• 1st – 5th grader classes will receive new PE instruction called “Healthy Moves”. This program was provided by a grant and is designed to show warm-up/cool-down and basic activities.
• Musical performances are coming up – 3rd grade is January 29th, 2nd Grade is February 5th and 1st grade is February 12th.
• Staff is currently working on the Cougar Communicator for February/March. It will be on-line and paper format. We will link our PTO Facebook to the Cougar Communicator once it becomes available.
• Willamalane is providing an after school basketball skills program. We currently have approximately 12 students taking advantage of the program. Other programs may come later if this one is a success.
• The bond is moving forward.
• Gym doors are going to be enlarged.
• The new cafeteria should hold up to 150 kids. Hoping to cycle down from a 5 lunch rotation to a 3 lunch rotation. This should improve staffing levels and allow us to gain two EA’s for an extra 2 hours each day. They are also trying to resolve sound issues with this upgrade. Completion is still scheduled for the 1st of September. A hygiene washing station was also suggested.
• Street improvements are being targeted for sidewalk additions. It was originally hoped that we would be able to load buses along the street but flashing lights on the buses would prevent traffic from flowing so that’s not likely to happen. Currently we have two signals at the end of the day. One for kids riding the bus and one for all other students.
• New locks are being installed for classrooms.
• Parking lots are not currently slated for improvement but Mr. Butler is working on it. Jennifer Paugh will check in on possible progress of staging for road maintenance projects at Yolanda and possibly trade for some parking lot maintenance.
• Events and Fundraisers
• Mixed Bags/Pasta Fundraiser: February 4th – February 17th.
• Samples from both fundraisers will be used for teacher appreciation packages. Licorice ropes will be given out for sellers that produce 5, 10 and 15 items from both fundraisers combined. Licorice ropes can be purchased at cash & carry. Two boxes should be enough.
• 425 Pamphlets/envelopes will need to be stuffed. Volunteers can meet at Papa’s Pizza in Springfield on Friday January 30th at 5:30pm to help out. Jessica May will reserve a few tables by the play structure for parents to bring their kids.
• Mixed Bags – we receive 45% profit from the mixed bag fundraiser. They supply the prizes and package the items for shipping. No late orders will be accepted for this fundraiser. This year a kitchen catalog is included
• Fun Pasta – We receive 50% profit if we sell $4000.00 or more. Less than $4000.00 yields a 40% profit. The top 5 sellers from the school will each receive a $10.00 I-tunes card. The Fun Pasta gives out $10.00 I-tunes cards for prizes and we can distribute accordingly.
• Mr. Mabus 4th Grade events report
• 4th grade classes will join the symphony in February and also begin swim lessons. The new “Healthy Moves” program has prompted the kids to go separately to swim lessons. Mrs. Pratt & Mrs. Evans classes will go to swim classes together and Mr. Mabus’ class will participate after Spring Break.
• Bucks for Books: April 27th – April 30th (leading up to Bingo/Bookfair)
• The kids receive a cut-out of a book and bring it back to the school with a donation attached.
• We will run the program again this year. Last year it brought in around $1300.00 to provide books for the librarian that the Scholastic Bookfair does not provide. The non-fiction section of the library is in need of updating.
• Bingo/Bookfair: Friday May 1st
• Celena will chair the event this year.
• Kim Rutledge will order the bookfair to arrive early on the week of April 27th so we have time to set it up.
• PTO will support the “Principal buy-one-get-one” purchase again from this bookfair. The buy-one-get-one is only valid during Bingo.
• Future discussions will need to be held regarding preview dates/times and set-up of the bookfair.
• Bingo food last year was popcorn & pizza and “Snow Fluffy” would like to be invited this year due to the inability to attend the Harvest Carnival previously.
• Jog-A-Thon: Date to be determined
• Looking for someone to chair the event. It is a big one.
• Yearbook
• Jenny Williams will help prepare the yearbook again this year.
• Some discussion was had regarding the requirement to prepay for the yearbook. Dianna Michna said that in the past there was no hard and fast rule to prepay but that Lifetouch did appreciate prepayment.
• The prepayment is 75% of the projected costs. Mr. Butler explained that we have never had too many yearbooks, and in fact, more people are disappointed that they didn’t order one in time.
• Dianna Michna made a motion to prepay and Paula Coleman made a 2nd motion.
• We may have further discussions with Lifetouch to discuss if it’s necessary to prepay.
• The price for the yearbooks will stay at $10.00 each.
• Staff Appreciation: May 4th – 8th (dates are noted from the January 13th Executive Meeting).
• A chairperson and committee will need to be formed for the upcoming event.
• Meeting adjourned at 7:10pm
PTO
General Meeting
November 18th, 2014
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Celena Hoerauf, Jennifer Paugh, Diana Michna, Stefani Myers, Jessica May, Alison Tharp, Aravinda Crocker, Leah Emmett, Kim Rutledge, Paula Coleman, Kelly Stewart, Timothy Trahan, Breanna Jones
• Introductions & Congratulations on passing the bond measure!
• The minutes from the previous meeting September 23, 2014 were reviewed & approved. Paula Coleman made a motion to approve the minutes and Diana Michna made a 2nd motion.
• Carmel provided us with the Treasurer’s Report noting that only a few checks were made out recently and that we now have new checks with the schools address on them.
• The Believe Fundraiser brought in $10,666.00 this year. Last year’s total was $8,702.00.
• The Harvest Carnival did about the same as last year’s overall
• Raffle baskets took in $888.00 (less $300.00 than last year)
• Bracelet sales took in $1780.00 (Up $200.00 from last year)
• Food took in just under $400.00
• Some donations we received last year went toward bouncy house this year.
• Mr. Butler gave the Principal’s Report
• The day after the bond the district was already gathering information and bids for jobs.
• Most of the work to the building will be done toward late spring and into summer but some upgrades will begin right away – such as technology and design.
• 8 more Chrome Books were purchased and with the district matching funds that comes to 52 total.
• They will likely bring in temporary space for us to hold class in until the new classrooms are constructed.
• Eye appointments will be happening tomorrow (November 19th) the Lyon’s Club will be performing a routine screening of all the kids.
• Events and Fundraisers
• Harvest carnival was a success – discussed having different games next year and working on different prizes. The beauty salon went well and the earlier time was a hit.
• Spaghetti/Book Fair/Thanksgiving Donations
• Volunteer commitment is low right now but there were several floater volunteers noted in the meeting. Not a lot of people have committed to staff certain areas at specific times but it sounds like we will have enough help. Still looking for that special person to be “Clifford”.
• We will either count plates or bread sticks to get an idea of how many people participate in the spaghetti feed this year.
• Carmel will get cash for the bookfair cash registers.
• Winter Fundraiser Ideas
• Kelly Stewart suggested the Fun Pasta Fundraiser. The group gives a high percentage of the profit (50% or more) and has lots of different themed pasta such as football teams, dance and holiday. Kelly will get the info back to Kim or Carmel.
• Carmel floated the idea of a cookbook.
• No general meeting in December – Executive meeting will be held and the next general meeting will be on Tuesday January 20th, 2015
• Meeting adjourned at 7:05pm
General Meeting
November 18th, 2014
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Celena Hoerauf, Jennifer Paugh, Diana Michna, Stefani Myers, Jessica May, Alison Tharp, Aravinda Crocker, Leah Emmett, Kim Rutledge, Paula Coleman, Kelly Stewart, Timothy Trahan, Breanna Jones
• Introductions & Congratulations on passing the bond measure!
• The minutes from the previous meeting September 23, 2014 were reviewed & approved. Paula Coleman made a motion to approve the minutes and Diana Michna made a 2nd motion.
• Carmel provided us with the Treasurer’s Report noting that only a few checks were made out recently and that we now have new checks with the schools address on them.
• The Believe Fundraiser brought in $10,666.00 this year. Last year’s total was $8,702.00.
• The Harvest Carnival did about the same as last year’s overall
• Raffle baskets took in $888.00 (less $300.00 than last year)
• Bracelet sales took in $1780.00 (Up $200.00 from last year)
• Food took in just under $400.00
• Some donations we received last year went toward bouncy house this year.
• Mr. Butler gave the Principal’s Report
• The day after the bond the district was already gathering information and bids for jobs.
• Most of the work to the building will be done toward late spring and into summer but some upgrades will begin right away – such as technology and design.
• 8 more Chrome Books were purchased and with the district matching funds that comes to 52 total.
• They will likely bring in temporary space for us to hold class in until the new classrooms are constructed.
• Eye appointments will be happening tomorrow (November 19th) the Lyon’s Club will be performing a routine screening of all the kids.
• Events and Fundraisers
• Harvest carnival was a success – discussed having different games next year and working on different prizes. The beauty salon went well and the earlier time was a hit.
• Spaghetti/Book Fair/Thanksgiving Donations
• Volunteer commitment is low right now but there were several floater volunteers noted in the meeting. Not a lot of people have committed to staff certain areas at specific times but it sounds like we will have enough help. Still looking for that special person to be “Clifford”.
• We will either count plates or bread sticks to get an idea of how many people participate in the spaghetti feed this year.
• Carmel will get cash for the bookfair cash registers.
• Winter Fundraiser Ideas
• Kelly Stewart suggested the Fun Pasta Fundraiser. The group gives a high percentage of the profit (50% or more) and has lots of different themed pasta such as football teams, dance and holiday. Kelly will get the info back to Kim or Carmel.
• Carmel floated the idea of a cookbook.
• No general meeting in December – Executive meeting will be held and the next general meeting will be on Tuesday January 20th, 2015
• Meeting adjourned at 7:05pm
PTO
General Meeting
October 21st, 2014
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Amber Bell, Jessica Nevin, Jennifer Paugh, Diana Michna, Stefani Myers, Jessica May, Alison Tharp, Sarah Ewing, Aravinda Crocker, Leah Emmett, Christie Mosteller, Kim Rutledge, Paula Coleman, Candace Landreth & Kristin Woodford
• We all introduced ourselves.
• The minutes from the previous meeting September 23, 2014 were reviewed & approved. Kim Rutledge made a motion to approve the minutes and Diana Michna made a 2nd motion.
• Amber provided us with the Treasurer’s Report noting that not a lot has happened so far.
• We took in some donations designated to the Harvest Carnival and paid out for a few classroom items and a 1st grade field trip.
• We all agreed to keep the T-shirt costs at $10.00 and Sweatshirts at $25.00. The actual costs of the shirts were $6.00 and $18.00 respectively.
• PTO will pay for the symphony trip that was recently taken by the 3rd graders. A second symphony trip is planned later on and the School District will pay for it.
• Amber will resend her original notice to all teachers with the reimbursement form directly to Mr. Butler. Apparently the initial e-mail did not go through. Mr. Butler will forward the message to the rest of the staff.
• Mrs. Woodford provided us with a presentation to upgrade some portable music equipment.
• The total cost for 1 mixer, 4 wireless headset microphones, 2 speakers & 2 speaker stands would total as much as $115.00
• She has applied for a grant that would likely cover some of the cost and is also on DonorsChoose.org.
• We all agreed that the PTO would be able to cover the costs of the requested items; however, we would wait until at least the next PTO meeting to find out more information about grant money and donor money to see how much we will need to donate. Programs don’t start until January so there is not an immediate need. Alison Tharp made a motion to approve up to the $1150.00 if needed in the future and Jennifer Paugh made a 2nd motion.
• It may still be possible to match some of the funds at DonorsChoose.Org
• Mrs. Woodford will also check with the gentleman that attended the Open House about possible donations of equipment.
• Mr. Butler gave the Principal’s Report
• Susan Porterly will be joining the staff as the new Health Assistant as Lynette moves to her new position in Case Management.
• Shawna Davis will be a new part time (3.25 hours daily) employee for outside supervision. This roll has currently been performed by subs and current staff members.
• We are working on adding more Chrome Books to fill the new Cart On Wheels (COW). The existing Ibooks will not support some of the new testing. 4th and 5th graders currently benefit from the new computers, but all grades will need them to prepare themselves for the testing in the future. Chrome Books could cost around $2300.00 for 8 more.
• Volunteers are wanted for popcorn popping on November 14th and December 2nd. Typically done in pairs, the shift would be from 8:30 – 11am. Carmel Barnhart & Jessica Nevin can help out on both days and Sarah Ewing should be able to attend in November. We will ask Celena to send out a volunteer request as well.
• Goals
• Bond measure update. PTO can distribute fliers and advocate for the bond to all of its members. Anyone that has a child attending Yolanda is automatically a PTO member so we will stuff backpacks/red folders with information.
• Diana Michna, Allison Tharp & Sarah Ewing will work on a flier to send out. Kim Rutledge may have someone willing to print the items, if not printing will be 3 cents each. Everyone agreed to cover the costs if needed.
• The flier should be done as soon as possible. The intent is to get them into folders by next Monday. Mr. Butler will send a notice to communicate this to teachers.
• Carmel Barnhart, Kim Rutledge, Leah Emmett and possibly Candace Landrath & Sarah Ewing (after 11:30) will be able to help.
• Emerald Property Management will deliver a Vote Yes sign to your yard if you request one.
• Upcoming Events
• Believe Fundraiser – The fundraiser has ended and money will be counted at the end of the meeting. We drew names to award prizes.
• Harvest Carnival
• Raffle baskets – the school is providing a popcorn party to the grade with the most raffle items. Raffle items can still be collected up until Thursday. Looking for someone to emcee the raffle the night of the event.
• Stefani Myers will provide lights for the event.
• We will provide some donation wristbands to the front office for families.
• Need help selling wristbands after school. Kim Rutledge may be able to help.
• Book Fair/Spaghetti Feed/Thanksgiving Donation – is scheduled for November 19, 20 & 21st (spaghetti feed is on the 21st).
• Donations – We currently have donations for 500 breadsticks from Franz and Cash & Carry will donate pasta and items for sauce. We will discuss how much meat may be needed in the future as donations were already being offered.
• A committee meeting has been scheduled for Tuesday November 4th at 6pm in the library.
• School Bond Measure – Sarah Ewing shared that there will be a meeting at Hamlin Middle School on Saturday at 9:30am to help canvas neighborhoods and get the word out to “vote yes” for anyone that would like to attend.
• Meeting adjourned at 7:20pm
General Meeting
October 21st, 2014
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Amber Bell, Jessica Nevin, Jennifer Paugh, Diana Michna, Stefani Myers, Jessica May, Alison Tharp, Sarah Ewing, Aravinda Crocker, Leah Emmett, Christie Mosteller, Kim Rutledge, Paula Coleman, Candace Landreth & Kristin Woodford
• We all introduced ourselves.
• The minutes from the previous meeting September 23, 2014 were reviewed & approved. Kim Rutledge made a motion to approve the minutes and Diana Michna made a 2nd motion.
• Amber provided us with the Treasurer’s Report noting that not a lot has happened so far.
• We took in some donations designated to the Harvest Carnival and paid out for a few classroom items and a 1st grade field trip.
• We all agreed to keep the T-shirt costs at $10.00 and Sweatshirts at $25.00. The actual costs of the shirts were $6.00 and $18.00 respectively.
• PTO will pay for the symphony trip that was recently taken by the 3rd graders. A second symphony trip is planned later on and the School District will pay for it.
• Amber will resend her original notice to all teachers with the reimbursement form directly to Mr. Butler. Apparently the initial e-mail did not go through. Mr. Butler will forward the message to the rest of the staff.
• Mrs. Woodford provided us with a presentation to upgrade some portable music equipment.
• The total cost for 1 mixer, 4 wireless headset microphones, 2 speakers & 2 speaker stands would total as much as $115.00
• She has applied for a grant that would likely cover some of the cost and is also on DonorsChoose.org.
• We all agreed that the PTO would be able to cover the costs of the requested items; however, we would wait until at least the next PTO meeting to find out more information about grant money and donor money to see how much we will need to donate. Programs don’t start until January so there is not an immediate need. Alison Tharp made a motion to approve up to the $1150.00 if needed in the future and Jennifer Paugh made a 2nd motion.
• It may still be possible to match some of the funds at DonorsChoose.Org
• Mrs. Woodford will also check with the gentleman that attended the Open House about possible donations of equipment.
• Mr. Butler gave the Principal’s Report
• Susan Porterly will be joining the staff as the new Health Assistant as Lynette moves to her new position in Case Management.
• Shawna Davis will be a new part time (3.25 hours daily) employee for outside supervision. This roll has currently been performed by subs and current staff members.
• We are working on adding more Chrome Books to fill the new Cart On Wheels (COW). The existing Ibooks will not support some of the new testing. 4th and 5th graders currently benefit from the new computers, but all grades will need them to prepare themselves for the testing in the future. Chrome Books could cost around $2300.00 for 8 more.
• Volunteers are wanted for popcorn popping on November 14th and December 2nd. Typically done in pairs, the shift would be from 8:30 – 11am. Carmel Barnhart & Jessica Nevin can help out on both days and Sarah Ewing should be able to attend in November. We will ask Celena to send out a volunteer request as well.
• Goals
• Bond measure update. PTO can distribute fliers and advocate for the bond to all of its members. Anyone that has a child attending Yolanda is automatically a PTO member so we will stuff backpacks/red folders with information.
• Diana Michna, Allison Tharp & Sarah Ewing will work on a flier to send out. Kim Rutledge may have someone willing to print the items, if not printing will be 3 cents each. Everyone agreed to cover the costs if needed.
• The flier should be done as soon as possible. The intent is to get them into folders by next Monday. Mr. Butler will send a notice to communicate this to teachers.
• Carmel Barnhart, Kim Rutledge, Leah Emmett and possibly Candace Landrath & Sarah Ewing (after 11:30) will be able to help.
• Emerald Property Management will deliver a Vote Yes sign to your yard if you request one.
• Upcoming Events
• Believe Fundraiser – The fundraiser has ended and money will be counted at the end of the meeting. We drew names to award prizes.
• Harvest Carnival
• Raffle baskets – the school is providing a popcorn party to the grade with the most raffle items. Raffle items can still be collected up until Thursday. Looking for someone to emcee the raffle the night of the event.
• Stefani Myers will provide lights for the event.
• We will provide some donation wristbands to the front office for families.
• Need help selling wristbands after school. Kim Rutledge may be able to help.
• Book Fair/Spaghetti Feed/Thanksgiving Donation – is scheduled for November 19, 20 & 21st (spaghetti feed is on the 21st).
• Donations – We currently have donations for 500 breadsticks from Franz and Cash & Carry will donate pasta and items for sauce. We will discuss how much meat may be needed in the future as donations were already being offered.
• A committee meeting has been scheduled for Tuesday November 4th at 6pm in the library.
• School Bond Measure – Sarah Ewing shared that there will be a meeting at Hamlin Middle School on Saturday at 9:30am to help canvas neighborhoods and get the word out to “vote yes” for anyone that would like to attend.
• Meeting adjourned at 7:20pm
PTO
General Meeting
September 23rd, 2014
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Amber Bell, Jessica Nevin, Jennifer Paugh, Brenda Williams, Diana Michna, Stefani Myers, Tanja Rose, Hieu Huynh, Amy Donaldson, Breanna Herdegge, Amanda Spies, Jessica May, Malia Owens, Timothy Trahan, Alison Tharp, Allison Hazlehurst, Sarah Ewing, Aravinda Crocker, Leah Emmett, Christie Mosteller, Nancy Bigley, Mindy Fryback, Kim Rutledge, Allyson Hazlehurst & Chris Evans
• We went around the room and introduced ourselves. Carmel took a moment to talk about the PTO meeting format, time & parking lot.
• The minutes from the previous meeting June 3, 2014 were reviewed & approved. Diana Michna made a motion to approve the minutes (noting that the Treasurer’s report was available but not attached) and Sarah Ewing made a 2nd motion.
• Sarah Ewing talked about STAND and handed out some information and sign-up sheets. Nancy Bigley discussed the upcoming bond measure and some of the things that would directly benefit Yolanda such as safety and technology. Mr. Butler clarified that the Cafeteria is included in the bond measure. Timothy suggested that putting fliers on the inside window of our cars is a great way to promote the bond measure.
• Mr. Butler gave the Principal’s Report
• We currently have 394 students, which is 25 below the original estimate. The largest class we have is a 5th grade class of 33.
• The new reader board provided by the PTO is great and has received a lot of positive feedback. Plants will be added in a couple of months to enhance it.
• Math club started in January last school year, but this school year we have enough funds to start it in October.
• We now have 36 new Chrome Books to fill a Cart On Wheels (COW). Part of the money came from a grant that Mrs. Pratt & Mrs. Evans worked on. We’re hoping that the bond measure will pass and we can fill another COW.
• The parking lot stump has been removed. A huge “thank you” goes out to the Jarvis family for removing the stump and making our school safer.
• The front office may be seeing a new face in the next couple weeks. Lynette will be moving to a different position and her position will then need to be filled.
• Upcoming Events
• Open House/Meet the Teacher Recap – the event went well, placement of the tables worked better around the flag pole. Watermelon was a hit this year. We signed up 71 members between the two events.
• Believe Fundraiser – Prizes will be given out for as little as 1 item sold. We like to use Believe because they provide the prizes, which help our bottom line. The exact percentage we get from the fundraiser will be determined by the total number of sales.
• Harvest Carnival
• We confirmed the Carnival for Friday October 24th – 5:00 – 7:30. The UofO Friday night game caused us to rethink the timing a bit.
• Committee Members were chosen for the event.
• Chair & Co-Chair – Carmel Barnhart & Brenda Williams
• Food Vendors – Kim Rutledge
• Popcorn – Jennifer Paugh & Aravinda Crocker
• Raffle Baskets – Brenda Williams
• Games – Del Rey (?)
• Prizes – Jessica Nevin
• Bracelet Sales – Sarah Ewing, Carmel Barnhart & Diana Michna
• Clean-up – Brenda Williams, Aravinda Crocker, Timothy Trahan, Jennifer Paugh & many others
• Posters – Amber Bell
• Set-up – Tanja Rose, Mindy Fryback, Leah Emmett, Stefani Myers, Timothy Trahan, Jennifer Paugh, Breanna Herdegge & many others
• Volunteers – Mindy Fryback, Jessica Nevin, Kim Rutledge & Diana Michna
• Fliers & Communication – Carmel Barnhart & Amber Bell (Kim Rutledge has the pdf from last year & printing capability)
• Artwork/Coloring Contest – Jessica Nevin
• A committee meeting has been scheduled for Thursday, October 2nd at 7pm in the library.
• Book Fair/Spaghetti Feed/Thanksgiving Donation – is scheduled for November 19, 20 & 21st (spaghetti feed is on the 21st). We will have donation bins set up to assist with self-sorting of the items. Scholastic provides our school with more points if couple the book fair with another event.
• Matt Sayer is the winner of the free t-shirt. Congratulations Matt!
General Meeting
September 23rd, 2014
Meeting called to order at 6:00pm
In attendance: Mr. Butler, Carmel Barnhart, Amber Bell, Jessica Nevin, Jennifer Paugh, Brenda Williams, Diana Michna, Stefani Myers, Tanja Rose, Hieu Huynh, Amy Donaldson, Breanna Herdegge, Amanda Spies, Jessica May, Malia Owens, Timothy Trahan, Alison Tharp, Allison Hazlehurst, Sarah Ewing, Aravinda Crocker, Leah Emmett, Christie Mosteller, Nancy Bigley, Mindy Fryback, Kim Rutledge, Allyson Hazlehurst & Chris Evans
• We went around the room and introduced ourselves. Carmel took a moment to talk about the PTO meeting format, time & parking lot.
• The minutes from the previous meeting June 3, 2014 were reviewed & approved. Diana Michna made a motion to approve the minutes (noting that the Treasurer’s report was available but not attached) and Sarah Ewing made a 2nd motion.
• Sarah Ewing talked about STAND and handed out some information and sign-up sheets. Nancy Bigley discussed the upcoming bond measure and some of the things that would directly benefit Yolanda such as safety and technology. Mr. Butler clarified that the Cafeteria is included in the bond measure. Timothy suggested that putting fliers on the inside window of our cars is a great way to promote the bond measure.
• Mr. Butler gave the Principal’s Report
• We currently have 394 students, which is 25 below the original estimate. The largest class we have is a 5th grade class of 33.
• The new reader board provided by the PTO is great and has received a lot of positive feedback. Plants will be added in a couple of months to enhance it.
• Math club started in January last school year, but this school year we have enough funds to start it in October.
• We now have 36 new Chrome Books to fill a Cart On Wheels (COW). Part of the money came from a grant that Mrs. Pratt & Mrs. Evans worked on. We’re hoping that the bond measure will pass and we can fill another COW.
• The parking lot stump has been removed. A huge “thank you” goes out to the Jarvis family for removing the stump and making our school safer.
• The front office may be seeing a new face in the next couple weeks. Lynette will be moving to a different position and her position will then need to be filled.
• Upcoming Events
• Open House/Meet the Teacher Recap – the event went well, placement of the tables worked better around the flag pole. Watermelon was a hit this year. We signed up 71 members between the two events.
• Believe Fundraiser – Prizes will be given out for as little as 1 item sold. We like to use Believe because they provide the prizes, which help our bottom line. The exact percentage we get from the fundraiser will be determined by the total number of sales.
• Harvest Carnival
• We confirmed the Carnival for Friday October 24th – 5:00 – 7:30. The UofO Friday night game caused us to rethink the timing a bit.
• Committee Members were chosen for the event.
• Chair & Co-Chair – Carmel Barnhart & Brenda Williams
• Food Vendors – Kim Rutledge
• Popcorn – Jennifer Paugh & Aravinda Crocker
• Raffle Baskets – Brenda Williams
• Games – Del Rey (?)
• Prizes – Jessica Nevin
• Bracelet Sales – Sarah Ewing, Carmel Barnhart & Diana Michna
• Clean-up – Brenda Williams, Aravinda Crocker, Timothy Trahan, Jennifer Paugh & many others
• Posters – Amber Bell
• Set-up – Tanja Rose, Mindy Fryback, Leah Emmett, Stefani Myers, Timothy Trahan, Jennifer Paugh, Breanna Herdegge & many others
• Volunteers – Mindy Fryback, Jessica Nevin, Kim Rutledge & Diana Michna
• Fliers & Communication – Carmel Barnhart & Amber Bell (Kim Rutledge has the pdf from last year & printing capability)
• Artwork/Coloring Contest – Jessica Nevin
• A committee meeting has been scheduled for Thursday, October 2nd at 7pm in the library.
• Book Fair/Spaghetti Feed/Thanksgiving Donation – is scheduled for November 19, 20 & 21st (spaghetti feed is on the 21st). We will have donation bins set up to assist with self-sorting of the items. Scholastic provides our school with more points if couple the book fair with another event.
• Matt Sayer is the winner of the free t-shirt. Congratulations Matt!
6/3/2014
PTO Meeting
Meeting called to order at 6:00pm
In attendance: Celena Hoerauf, Amy Donaldson, Carmel Barnhart, Amber Bell, Jessica Nevin, Kim Rutledge, Jason Barnhart, Jennifer Paugh, Leah Emmett, Megan Capell, Sarah Ewing, Paula Coleman, Keturah Miller, Diana Michna and Jeff Butler.
April minutes reviewed. Carmel Barnhart motioned to approve, Amy Donaldson 2nd motion.
Voting for the 2014/15 Executive PTO Board Positions: Carmel Barnhart, President; Jessica Nevin, Vice President; Amber Bell, Treasure; Jennifer Paugh, Secretary; and Celena Hoerauf, Volunteer Coordinator.
Principal’s Report: Fifth grade celebration will be held this coming Tuesday. Though fundraising efforts, every fifth grader will receive a free copy of the CD that was created.
This coming Wednesday is Kinder open house from 6-7:30 pm. Invitations are being sent out along with kinder packages to parents this week.
Field day will be held on Friday with Mrs. Jones chairing this exciting event. There have been some changes to the activities. The morning session will include the a.m. kinder classes along with first and second grades. This will run from 9-10:50 am. The afternoon kinder classes along with third, forth, and fifth grades will start at 12:35 and end at 2:25 p.m. This will allow time for the students to sign year books. Parent volunteers are needed in addition to the EA’s. If interested in volunteering for this event contact Brianna Jones or sign up with Carla in the front office.
Ten new Chrome books have been added for the TAG program!! In addition Yolanda will be purchasing twenty new Chrome books for the COW. The goal is to be able to use the Chrome books in the classrooms for assignments.
Treasurer’s Report: Please see attached budgets. Budget for next year approved. It is important to note that money that is raised this year is spent the following year.
Old Business: Teacher/Staff Appreciation Week had more parent helpers/volunteers this week than the last three years!! Way to go Volunteers for making this event a success! Ms. Sigrid wrote a Thank You note to the PTO after winning a prize in the morning drawings.
Sunshine fund was used to provide teachers a “baby shower” gift card and a medical fund for one of the teacher’s daughter who fell ill. In addition, the sunshine helped the PTO to provide a Yolanda family some gift cards after being displaced from their home after a bad storm.
Jog-a-Thon was a huge success this year! Thank you to Sarah Ewing who chaired this event and all the volunteers who helped. The money that was raised for this event will be counted this week. Forty-six students will receive the great sportsmanship and will earn either a sonic shake or cone!
Calendar of Events: Last day of school: June 13th and will be a full day.
Meeting adjourned at 7:00 p.m.
PTO Meeting
Meeting called to order at 6:00pm
In attendance: Celena Hoerauf, Amy Donaldson, Carmel Barnhart, Amber Bell, Jessica Nevin, Kim Rutledge, Jason Barnhart, Jennifer Paugh, Leah Emmett, Megan Capell, Sarah Ewing, Paula Coleman, Keturah Miller, Diana Michna and Jeff Butler.
April minutes reviewed. Carmel Barnhart motioned to approve, Amy Donaldson 2nd motion.
Voting for the 2014/15 Executive PTO Board Positions: Carmel Barnhart, President; Jessica Nevin, Vice President; Amber Bell, Treasure; Jennifer Paugh, Secretary; and Celena Hoerauf, Volunteer Coordinator.
Principal’s Report: Fifth grade celebration will be held this coming Tuesday. Though fundraising efforts, every fifth grader will receive a free copy of the CD that was created.
This coming Wednesday is Kinder open house from 6-7:30 pm. Invitations are being sent out along with kinder packages to parents this week.
Field day will be held on Friday with Mrs. Jones chairing this exciting event. There have been some changes to the activities. The morning session will include the a.m. kinder classes along with first and second grades. This will run from 9-10:50 am. The afternoon kinder classes along with third, forth, and fifth grades will start at 12:35 and end at 2:25 p.m. This will allow time for the students to sign year books. Parent volunteers are needed in addition to the EA’s. If interested in volunteering for this event contact Brianna Jones or sign up with Carla in the front office.
Ten new Chrome books have been added for the TAG program!! In addition Yolanda will be purchasing twenty new Chrome books for the COW. The goal is to be able to use the Chrome books in the classrooms for assignments.
Treasurer’s Report: Please see attached budgets. Budget for next year approved. It is important to note that money that is raised this year is spent the following year.
Old Business: Teacher/Staff Appreciation Week had more parent helpers/volunteers this week than the last three years!! Way to go Volunteers for making this event a success! Ms. Sigrid wrote a Thank You note to the PTO after winning a prize in the morning drawings.
Sunshine fund was used to provide teachers a “baby shower” gift card and a medical fund for one of the teacher’s daughter who fell ill. In addition, the sunshine helped the PTO to provide a Yolanda family some gift cards after being displaced from their home after a bad storm.
Jog-a-Thon was a huge success this year! Thank you to Sarah Ewing who chaired this event and all the volunteers who helped. The money that was raised for this event will be counted this week. Forty-six students will receive the great sportsmanship and will earn either a sonic shake or cone!
Calendar of Events: Last day of school: June 13th and will be a full day.
Meeting adjourned at 7:00 p.m.
3/18/2014
PTO Meeting
Meeting called to order at 6:02
In Attendance: Diana Michna, Paula Coleman, Sarah Ewing, Erin Richardson, Keturah Miller, Celena Hoerauf, Amy Paschall, Billie Hicks, Jeff Butler, Larry Lavers, Lisa Sebright, Carmel Barnhart.
February minutes reviewed. Carmel Barnhart motioned to approve, Amy Paschall 2nd motioned.
Principal’s Report:
Over 65 schools participated in the 2013-14 Battle of the Books. Yolanda got to the sweet 8! All students who participated in the Battle of books will receive a $2.00 coupon to the Spring Book Fair.
Thursday, March 20th is 3rd grade music program.
Mr. Butler is very excited to be able to hand out a “free” book to each Yolanda student attending the Family Fun Bingo night. This fun and exciting event will run in correlation with the spring book fair.
The Kendall Subaru fundraiser is not going quite as well as hoped. However, there is still time to help promote our school and get votes in for Yolanda Elementary as Kendall is still awarding money to the schools with the highest points. On another note Vicki Ferrenburg won $1000 for field trips! The funds may be used for the 2014-15 school year.
April 16th is the Yolanda Idol. Auditions wrapped up today.
Testing time after Spring Break for 3rd grade and up.
While the official date for the Jog-a-Thon has not been set as of yet, Mr. Butler received a phone call from Levi Strauss offering to have employees come to Yolanda and put in some volunteering work. Levi Strauss will donate funds for the amount of time that their employees are at Yolanda volunteering. There is a total of between 5-20 employees that would like to come to Yolanda and volunteer on May 7th. Mr. Butler is proposing that the Jog-a-Thon take place on May 7th while the Levi Strauss volunteers are available to help with this event. Sarah Ewing is chairing the Jog-a-Thon.
Treasurer’s Report:
Please see attached budget.
Yearbook money is due April 4th. Checks need to be written to Yolanda PTO!
The spring fundraiser earned $8167.29 and we will profit 50% of that.
Calendar of Events:
Now! Kendall Cares: Springfield Drive for Education
April 4 – Bingo Night at the Book Fair – A FREE book for every Yolanda student who attends that night! The free book give away is only during the Bingo time and is only for the Yolanda students. Lisa will be happy to advertise for the Book Fair, she just needs the info.
April 15 – PTO Meeting 6-7
April 16 – Yolanda Idol talent show from 630-8
Committee Reports:
Year Books- everything is going good and on par for the yearbooks to get here by the end of the school year. Jenny Williams need help from 5th grade parents and is asking parents to send in baby pictures of their 5th grade students for the 5th grade party.
Spring fundraiser- Cosmo Corn is ready for pick up. Mixed bags will hopefully be here the first week in April.
Bingo and Spring Book Fair- Erin Richardson and Carmel Barnhart are Co-Chairing this event. Celena H. made an AWESOME flyer for the Bingo night. Volunteers are needed. Celena and Carmel will be placing a list in the staff room for teachers that would like to volunteer. Carmel is going to confirm with Mr. Fine who volunteered his time as the Bingo Caller last year. Bingo Cards are being donated through International Paper. Larry Lavers will get chairs, 20 tables and 150 chairs from the SSD. We have a small amount of volunteers to help set up the tables. Papa’s Pizza and Snow Fluffy will be at this event. Hawaiian Time may be at this event. Lisa Sebright suggested that we look into Kona Café as another vendor, instead of Hawaiian Time. There will be a small area in the cafeteria that will have a piñata to help raise money for the Library. PTO will be offering Cosmo Corn for sale at this event, however; there will be popcorn provided for free in addition to the Cosmo Corn. Larry will be placing the information for this event on the Reader Board next week. Carla is in need of a small scripted note for the “all-call” to go out.
The spring book fair will have a Fiesta theme this year and is located in Building A. Book fair opens at 5:30 pm and Bingo will run from 6-8 pm.
Book fair days and hours: Tuesday setup 12-3 p.m. Wednesday &Thursday from 2:30-4:30 pm and Friday from 12:30-2 and 530-830 p.m.
Bucks for Books- All monies raised in this fun and exciting fundraising event will go directly back to Yolanda’s Library.
Staff/Teacher Appreciation Week –Diana Michna will be chairing this event. Celena Hoerauf will be providing and making coffee for all the wonderful teachers and staff at Yolanda. This event will take place during the first full week in May. Celena H. and Paula C. have volunteered to help with this event.
It’s almost that time for the 2014-15 Board Elections. If you or anyone you know is interested in becoming a Board Member you can contact the Yolanda PTO via facebook or email.
Other Items, Announcements:
Yolanda’s Librarian, Lisa Sebright is asking PTO to help with funding for books for the 2014-15 school year. Due to budget cuts, Yolanda’s current budget is $1,000 a year. The American Library Association recommends a budget of $9 per student just for books. With the current amount of Yolanda students being 420, Yolanda’s budget should be $3780 for our current amount of students.
Lisa Sebright is asking PTO to help contribute $1000 for next year’s purchases.
Celena Hoerauf presented the fundraiser Bucks for Books that will help bring funding that is needed for the Library. Bucks-for- Books is a cash drive for the Library. This fundraiser will run March 31-April 4th. The class who collects the most will win a “Reading with Red” and ice cream party. The goal is $2000.
SPAC- Diana is the Yolanda Elementary council member. At the last SPAC meeting they discussed issues surrounding the Common Core and Graduation requirements. Movie will be shown at the next meeting on the Common Core for what it is and why. If anyone has any questions or concerns please contact Diana Michna.
Celena Hoerauf was contacted by Deven Ashbridge who was looking to see if there are any Yolanda parents who would be interested in participating in the parent group: Stand for Children. This is not a district lead group rather a parent organization and is lead by parents. This is a kid’s advocacy group for the community. They want to start a Springfield chapter which requires at least 10 participants. If anyone is interested please contact Deven Ashbridge.
Erin Richardson- text 101 is now working! Parents can sign up for text messages through our blog. Carmel Barnhart suggested creating a sign at one of the events to advertise this very useful texting system.
Meeting adjourned at 7:14 pm.
Next meeting April 15, 2014.
PTO Meeting
Meeting called to order at 6:02
In Attendance: Diana Michna, Paula Coleman, Sarah Ewing, Erin Richardson, Keturah Miller, Celena Hoerauf, Amy Paschall, Billie Hicks, Jeff Butler, Larry Lavers, Lisa Sebright, Carmel Barnhart.
February minutes reviewed. Carmel Barnhart motioned to approve, Amy Paschall 2nd motioned.
Principal’s Report:
Over 65 schools participated in the 2013-14 Battle of the Books. Yolanda got to the sweet 8! All students who participated in the Battle of books will receive a $2.00 coupon to the Spring Book Fair.
Thursday, March 20th is 3rd grade music program.
Mr. Butler is very excited to be able to hand out a “free” book to each Yolanda student attending the Family Fun Bingo night. This fun and exciting event will run in correlation with the spring book fair.
The Kendall Subaru fundraiser is not going quite as well as hoped. However, there is still time to help promote our school and get votes in for Yolanda Elementary as Kendall is still awarding money to the schools with the highest points. On another note Vicki Ferrenburg won $1000 for field trips! The funds may be used for the 2014-15 school year.
April 16th is the Yolanda Idol. Auditions wrapped up today.
Testing time after Spring Break for 3rd grade and up.
While the official date for the Jog-a-Thon has not been set as of yet, Mr. Butler received a phone call from Levi Strauss offering to have employees come to Yolanda and put in some volunteering work. Levi Strauss will donate funds for the amount of time that their employees are at Yolanda volunteering. There is a total of between 5-20 employees that would like to come to Yolanda and volunteer on May 7th. Mr. Butler is proposing that the Jog-a-Thon take place on May 7th while the Levi Strauss volunteers are available to help with this event. Sarah Ewing is chairing the Jog-a-Thon.
Treasurer’s Report:
Please see attached budget.
Yearbook money is due April 4th. Checks need to be written to Yolanda PTO!
The spring fundraiser earned $8167.29 and we will profit 50% of that.
Calendar of Events:
Now! Kendall Cares: Springfield Drive for Education
April 4 – Bingo Night at the Book Fair – A FREE book for every Yolanda student who attends that night! The free book give away is only during the Bingo time and is only for the Yolanda students. Lisa will be happy to advertise for the Book Fair, she just needs the info.
April 15 – PTO Meeting 6-7
April 16 – Yolanda Idol talent show from 630-8
Committee Reports:
Year Books- everything is going good and on par for the yearbooks to get here by the end of the school year. Jenny Williams need help from 5th grade parents and is asking parents to send in baby pictures of their 5th grade students for the 5th grade party.
Spring fundraiser- Cosmo Corn is ready for pick up. Mixed bags will hopefully be here the first week in April.
Bingo and Spring Book Fair- Erin Richardson and Carmel Barnhart are Co-Chairing this event. Celena H. made an AWESOME flyer for the Bingo night. Volunteers are needed. Celena and Carmel will be placing a list in the staff room for teachers that would like to volunteer. Carmel is going to confirm with Mr. Fine who volunteered his time as the Bingo Caller last year. Bingo Cards are being donated through International Paper. Larry Lavers will get chairs, 20 tables and 150 chairs from the SSD. We have a small amount of volunteers to help set up the tables. Papa’s Pizza and Snow Fluffy will be at this event. Hawaiian Time may be at this event. Lisa Sebright suggested that we look into Kona Café as another vendor, instead of Hawaiian Time. There will be a small area in the cafeteria that will have a piñata to help raise money for the Library. PTO will be offering Cosmo Corn for sale at this event, however; there will be popcorn provided for free in addition to the Cosmo Corn. Larry will be placing the information for this event on the Reader Board next week. Carla is in need of a small scripted note for the “all-call” to go out.
The spring book fair will have a Fiesta theme this year and is located in Building A. Book fair opens at 5:30 pm and Bingo will run from 6-8 pm.
Book fair days and hours: Tuesday setup 12-3 p.m. Wednesday &Thursday from 2:30-4:30 pm and Friday from 12:30-2 and 530-830 p.m.
Bucks for Books- All monies raised in this fun and exciting fundraising event will go directly back to Yolanda’s Library.
Staff/Teacher Appreciation Week –Diana Michna will be chairing this event. Celena Hoerauf will be providing and making coffee for all the wonderful teachers and staff at Yolanda. This event will take place during the first full week in May. Celena H. and Paula C. have volunteered to help with this event.
It’s almost that time for the 2014-15 Board Elections. If you or anyone you know is interested in becoming a Board Member you can contact the Yolanda PTO via facebook or email.
Other Items, Announcements:
Yolanda’s Librarian, Lisa Sebright is asking PTO to help with funding for books for the 2014-15 school year. Due to budget cuts, Yolanda’s current budget is $1,000 a year. The American Library Association recommends a budget of $9 per student just for books. With the current amount of Yolanda students being 420, Yolanda’s budget should be $3780 for our current amount of students.
Lisa Sebright is asking PTO to help contribute $1000 for next year’s purchases.
Celena Hoerauf presented the fundraiser Bucks for Books that will help bring funding that is needed for the Library. Bucks-for- Books is a cash drive for the Library. This fundraiser will run March 31-April 4th. The class who collects the most will win a “Reading with Red” and ice cream party. The goal is $2000.
SPAC- Diana is the Yolanda Elementary council member. At the last SPAC meeting they discussed issues surrounding the Common Core and Graduation requirements. Movie will be shown at the next meeting on the Common Core for what it is and why. If anyone has any questions or concerns please contact Diana Michna.
Celena Hoerauf was contacted by Deven Ashbridge who was looking to see if there are any Yolanda parents who would be interested in participating in the parent group: Stand for Children. This is not a district lead group rather a parent organization and is lead by parents. This is a kid’s advocacy group for the community. They want to start a Springfield chapter which requires at least 10 participants. If anyone is interested please contact Deven Ashbridge.
Erin Richardson- text 101 is now working! Parents can sign up for text messages through our blog. Carmel Barnhart suggested creating a sign at one of the events to advertise this very useful texting system.
Meeting adjourned at 7:14 pm.
Next meeting April 15, 2014.
2/18/2014
PTO Meeting
Meeting called to order at 6:05 P.M.
In Attendance: Diana Michna, Paula Coleman, Sarah Ewing, Keturah Miller, Celena Hoerauf, Carmel Barnhart, Kim Rutledge, Jill Olson, Chris Evans, and Jeff Butler.
January minutes reviewed. Kim Rutledge motioned to approve, Carmel Barnhart 2nd motion. January minutes approved.
Principal’s Report: The 1st grade Music Program will be this Thursday, February 20th. Last Thursday was the 2nd grade Music Program. March 20th will be the 3rd grade Music Program.
On February 24th the 4th grade swimming at Splash will start again. This runs for two weeks.
There has been some confusion regarding the recent snow days and the scheduled half days. To help clear up the confusion the school calendar will be sent home with students as well as re-posted on the PTO facebook site. If everything goes as planned the last Day for students will be June 17th.
March 13th will be the Kindergarten Orientation from 6:30 to 7:30 P.M. We are hoping to have one or two PTO representatives at the orientation.
Mr. Butler is currently in the negotiation stage with the Springfield School District (SSD) for a money match to help with bringing Yolanda’s technology somewhat up to date. The idea is that SSD will pay half and Yolanda will pay half to fund a new C.O.W. Funds that will helps pay for Yolanda’s half will come from the Kendall Drive funds along with some other funds.
Treasurer’s Report: Reminder that on Popcorn Friday’s if students wear their Sprit Wear popcorn is free.
The deadline for the 2013-14 Yearbook is March 4th. Let’s give our Yearbook Volunteer Jenny Williams a huge Thank-you for taking on the huge role of the yearbook for the second time. Thank-you Jenny Williams!
Please see attached Treasurers Report.
Calendar of Events: Now! Kendall Cares: Springfield Drive for Education is currently in progress.
Now! - The winter fundraiser of Mixed Bags and Cosmo Corn officially kicks off on February 28th.
4/4 – Family Bingo Night.
3/18- General PTO Meeting from 6-7 P.M.
Committee Reports: Kendall Cares: Springfield Drive for Education is currently in progress. Please remember to put in your votes. Participants can vote up to once per day.
The winter fundraiser of Mixed Bags and Cosmo Corn officially kicks off on February 28th. The mixed bags will come packaged Paula who is the Chair of this fundraiser will need some help getting the product to the classrooms. There is a website ID# for the mixed bags, please see Paula for the ID#. Paula is looking for some volunteers to help enter in all the orders once they come in. Keturah Miller and Sarah Ewing volunteered to help.
Family Bingo Night will be held on April 4th. Erin Richardson and Carmel Barnhart are Co-chairing this fun and exciting PTO sponsored event. Like last year the Family Bingo Night will run in correlation with the Spring Book Fair. The Book Fair will be a B1G1 again this year. Mr. Butler is going to contact Jennifer Green for more info on the Spring Book Fair. Sign-up sheets for the teachers were requested like we do for the Harvest Carnival for both the Bingo and Book Fair. Carmel and Erin will be meeting sometime this week to go over all the details. Volunteers are needed for both the Bingo and Book Fair.
Other Items- We are still in need of someone to volunteer to look into the details of the E-Script. Keturah Miller has volunteered to look into the E-Script.
Diana Michna is Yolanda’s Council Member for the Superintendent’s Parent Advisory Council. If anyone has any questions or ideas that they would like the Council to hear they can contact Diana Michna.
Kim Rutledge had a question regarding the new Yolanda Reader Board that is being funded by the PTO’s Big Ticket Item. Mr. Butler is waiting on a few more bids to come in for the sign.
Carmel Barnhart had a question/concern in regards to the PTO blog’s text message sign up. Carmel informed us that she has not been receiving the texts? The PTO Board Members will look into this and see if we can fix the issue.
Next PTO Meeting will be held March 18 from 6-7 P.M. in the Library. Childcare will be provided.
Meeting adjourned at 6:57 P.M.
PTO Meeting
Meeting called to order at 6:05 P.M.
In Attendance: Diana Michna, Paula Coleman, Sarah Ewing, Keturah Miller, Celena Hoerauf, Carmel Barnhart, Kim Rutledge, Jill Olson, Chris Evans, and Jeff Butler.
January minutes reviewed. Kim Rutledge motioned to approve, Carmel Barnhart 2nd motion. January minutes approved.
Principal’s Report: The 1st grade Music Program will be this Thursday, February 20th. Last Thursday was the 2nd grade Music Program. March 20th will be the 3rd grade Music Program.
On February 24th the 4th grade swimming at Splash will start again. This runs for two weeks.
There has been some confusion regarding the recent snow days and the scheduled half days. To help clear up the confusion the school calendar will be sent home with students as well as re-posted on the PTO facebook site. If everything goes as planned the last Day for students will be June 17th.
March 13th will be the Kindergarten Orientation from 6:30 to 7:30 P.M. We are hoping to have one or two PTO representatives at the orientation.
Mr. Butler is currently in the negotiation stage with the Springfield School District (SSD) for a money match to help with bringing Yolanda’s technology somewhat up to date. The idea is that SSD will pay half and Yolanda will pay half to fund a new C.O.W. Funds that will helps pay for Yolanda’s half will come from the Kendall Drive funds along with some other funds.
Treasurer’s Report: Reminder that on Popcorn Friday’s if students wear their Sprit Wear popcorn is free.
The deadline for the 2013-14 Yearbook is March 4th. Let’s give our Yearbook Volunteer Jenny Williams a huge Thank-you for taking on the huge role of the yearbook for the second time. Thank-you Jenny Williams!
Please see attached Treasurers Report.
Calendar of Events: Now! Kendall Cares: Springfield Drive for Education is currently in progress.
Now! - The winter fundraiser of Mixed Bags and Cosmo Corn officially kicks off on February 28th.
4/4 – Family Bingo Night.
3/18- General PTO Meeting from 6-7 P.M.
Committee Reports: Kendall Cares: Springfield Drive for Education is currently in progress. Please remember to put in your votes. Participants can vote up to once per day.
The winter fundraiser of Mixed Bags and Cosmo Corn officially kicks off on February 28th. The mixed bags will come packaged Paula who is the Chair of this fundraiser will need some help getting the product to the classrooms. There is a website ID# for the mixed bags, please see Paula for the ID#. Paula is looking for some volunteers to help enter in all the orders once they come in. Keturah Miller and Sarah Ewing volunteered to help.
Family Bingo Night will be held on April 4th. Erin Richardson and Carmel Barnhart are Co-chairing this fun and exciting PTO sponsored event. Like last year the Family Bingo Night will run in correlation with the Spring Book Fair. The Book Fair will be a B1G1 again this year. Mr. Butler is going to contact Jennifer Green for more info on the Spring Book Fair. Sign-up sheets for the teachers were requested like we do for the Harvest Carnival for both the Bingo and Book Fair. Carmel and Erin will be meeting sometime this week to go over all the details. Volunteers are needed for both the Bingo and Book Fair.
Other Items- We are still in need of someone to volunteer to look into the details of the E-Script. Keturah Miller has volunteered to look into the E-Script.
Diana Michna is Yolanda’s Council Member for the Superintendent’s Parent Advisory Council. If anyone has any questions or ideas that they would like the Council to hear they can contact Diana Michna.
Kim Rutledge had a question regarding the new Yolanda Reader Board that is being funded by the PTO’s Big Ticket Item. Mr. Butler is waiting on a few more bids to come in for the sign.
Carmel Barnhart had a question/concern in regards to the PTO blog’s text message sign up. Carmel informed us that she has not been receiving the texts? The PTO Board Members will look into this and see if we can fix the issue.
Next PTO Meeting will be held March 18 from 6-7 P.M. in the Library. Childcare will be provided.
Meeting adjourned at 6:57 P.M.
1/21/2014
PTO Meeting
Meeting called to order at 6:01 P.M.
In Attendance: Diana Michna, Paula Coleman, Sarah Ewing, Keturah Miller, Celena Hoerauf, Heidi Pratt, Jennifer Paugh, Carmel Barnhart, Jason Barnhart, Vicki Oswalt, Koya Crutchfield, Jennifer Green, Kim Rutledge, Adam Fine, Keith Mabus, Alison Tharp and Jeff Butler.
November minutes reviewed. Vicki Oswalt motioned to approve, Kim Rutledge 2nd motion. November minutes approved.
Principal’s Report: Kinder Plus (a program that is designed for children to prepare them for first grade) remains strong.
Yolanda currently has sixteen groups (around sixty-five students) participating in Battle of the Books.
Yolanda is in the middle of the bench mark testing with EasyCBM. The EasyCBM tests measure the growth of the students. Testing occurs in the fall and winter. Yolanda is experiencing phenomenal growth in Kindergarten, 1st and 2nd grades.
January 22 & 23 will be the Self Manager field trip to the Science Factory. The next Self Manager assembly will be held Thursday at 2:10 P.M., this is for the upcoming group of Self Managers.
1st, 2nd, and 5th grade classes will be walking over to Briggs Middle School on January 22nd to watch the play “Shrek”.
Mr. Butler is asking all of us to help get the word out that the month of January is Open Enrollment and as per the law parents can put in an application for enrollment to any Oregon School for their student. If applications are completed and turned in during the month of January students are guaranteed placement within the selected school.
Yolanda received a check in the amount of $2000.00 through the Kendal Drive fundraiser. We are going to need more votes, and test drives for this fundraiser.
Math club is held on Monday and Wednesday for 2nd and 3rd grades and Tuesday and Thursday for 4th and 5th grades. There is currently 34 students participating.
During the MLK Celebration Yolanda received 5 awards out of the 15 awards for various categories.
Treasurer’s Report: Please see attached Budget.
Fred Meyers Gift Cards were used to help create Thanksgiving baskets.
Yolanda has a fundraising opportunity through the E-script program. Is anyone willing to take on the E-script?
Calendar of Events: Kendall Cares: Springfield Drive for Education is taking place right now. Schools can earn points for test drives, purchases and even votes. Voting can be done via Facebook and can be done once a day. Each school can earn up to 100 points per day.
1/30 Family Fun Skate night- this is a free event for Yolanda students and their families! This event runs from 6-8 p.m. Diana is picking up the flyers to go home with students on 1/22. Skate World is providing the flyers for this event.
2/14 Cosmo popcorn and mixed bags winter fundraiser- This fundraiser will run through February 28th. Promotion for this fundraiser will be within each individual classroom. There will be a competition for each grade level and a prize to the class that sells the most. A script will need to be created for teachers.
4/4 Bingo Night- We are in need of a Chair for this event. Erin Richardson is willing to help out with this event. There will be more food available this year as Papa’s Pizza will be set up selling pizza. Bingo will be a free event for all Yolanda families. This event will be in conjunction with the Spring Book fair. Mr. Fine suggested that a signup sheet be created (like the one for the Harvest Carnival) for teachers.
Committee Reports: This year the Winter Fundraiser will be Cosmo popcorn and mixed bags. This is a change from previous years and is changing due to the feedback that was received last year. Yolanda PTO earns 50% from the profits on Cosmo popcorn and 50% from the profits on the mixed bags, if we enter in the orders ourselves; otherwise it is 45% if mixed bags enter in the orders. Two big pluses with the mixed bag fundraiser is free shipping and we can enter in orders up to 30 days after the fundraiser ends.
Other Items, Announcements: Jennifer Paugh is going to check up on the details and logistics of the E-script.
The Springfield School District will be hosting Bond forums and looking for input. The dates are 2/4 from 6:30-7:30 p.m. at Hamlin Middle School and 2.18 from 6:30-7:30 at Thurston Middle School. More information can be found on the Springfield School District’s facebook page.
Yolanda Talent Show will be held in April with the date TBA. Auditions start before Spring break.
Next PTO meeting will be held February 18th from 6-7pm in the Library
Meeting adjourned at 7:07 pm
PTO Meeting
Meeting called to order at 6:01 P.M.
In Attendance: Diana Michna, Paula Coleman, Sarah Ewing, Keturah Miller, Celena Hoerauf, Heidi Pratt, Jennifer Paugh, Carmel Barnhart, Jason Barnhart, Vicki Oswalt, Koya Crutchfield, Jennifer Green, Kim Rutledge, Adam Fine, Keith Mabus, Alison Tharp and Jeff Butler.
November minutes reviewed. Vicki Oswalt motioned to approve, Kim Rutledge 2nd motion. November minutes approved.
Principal’s Report: Kinder Plus (a program that is designed for children to prepare them for first grade) remains strong.
Yolanda currently has sixteen groups (around sixty-five students) participating in Battle of the Books.
Yolanda is in the middle of the bench mark testing with EasyCBM. The EasyCBM tests measure the growth of the students. Testing occurs in the fall and winter. Yolanda is experiencing phenomenal growth in Kindergarten, 1st and 2nd grades.
January 22 & 23 will be the Self Manager field trip to the Science Factory. The next Self Manager assembly will be held Thursday at 2:10 P.M., this is for the upcoming group of Self Managers.
1st, 2nd, and 5th grade classes will be walking over to Briggs Middle School on January 22nd to watch the play “Shrek”.
Mr. Butler is asking all of us to help get the word out that the month of January is Open Enrollment and as per the law parents can put in an application for enrollment to any Oregon School for their student. If applications are completed and turned in during the month of January students are guaranteed placement within the selected school.
Yolanda received a check in the amount of $2000.00 through the Kendal Drive fundraiser. We are going to need more votes, and test drives for this fundraiser.
Math club is held on Monday and Wednesday for 2nd and 3rd grades and Tuesday and Thursday for 4th and 5th grades. There is currently 34 students participating.
During the MLK Celebration Yolanda received 5 awards out of the 15 awards for various categories.
Treasurer’s Report: Please see attached Budget.
Fred Meyers Gift Cards were used to help create Thanksgiving baskets.
Yolanda has a fundraising opportunity through the E-script program. Is anyone willing to take on the E-script?
Calendar of Events: Kendall Cares: Springfield Drive for Education is taking place right now. Schools can earn points for test drives, purchases and even votes. Voting can be done via Facebook and can be done once a day. Each school can earn up to 100 points per day.
1/30 Family Fun Skate night- this is a free event for Yolanda students and their families! This event runs from 6-8 p.m. Diana is picking up the flyers to go home with students on 1/22. Skate World is providing the flyers for this event.
2/14 Cosmo popcorn and mixed bags winter fundraiser- This fundraiser will run through February 28th. Promotion for this fundraiser will be within each individual classroom. There will be a competition for each grade level and a prize to the class that sells the most. A script will need to be created for teachers.
4/4 Bingo Night- We are in need of a Chair for this event. Erin Richardson is willing to help out with this event. There will be more food available this year as Papa’s Pizza will be set up selling pizza. Bingo will be a free event for all Yolanda families. This event will be in conjunction with the Spring Book fair. Mr. Fine suggested that a signup sheet be created (like the one for the Harvest Carnival) for teachers.
Committee Reports: This year the Winter Fundraiser will be Cosmo popcorn and mixed bags. This is a change from previous years and is changing due to the feedback that was received last year. Yolanda PTO earns 50% from the profits on Cosmo popcorn and 50% from the profits on the mixed bags, if we enter in the orders ourselves; otherwise it is 45% if mixed bags enter in the orders. Two big pluses with the mixed bag fundraiser is free shipping and we can enter in orders up to 30 days after the fundraiser ends.
Other Items, Announcements: Jennifer Paugh is going to check up on the details and logistics of the E-script.
The Springfield School District will be hosting Bond forums and looking for input. The dates are 2/4 from 6:30-7:30 p.m. at Hamlin Middle School and 2.18 from 6:30-7:30 at Thurston Middle School. More information can be found on the Springfield School District’s facebook page.
Yolanda Talent Show will be held in April with the date TBA. Auditions start before Spring break.
Next PTO meeting will be held February 18th from 6-7pm in the Library
Meeting adjourned at 7:07 pm
11/19/2013
PTO meeting
Meeting called to order at 6:00pm.
In attendance: Diana Michna, Paula Coleman , Steve Coleman, Erin Richardson, Amy Donaldson, Kim Rutledge, Jennifer Paugh, Leah Emmett, Amber Bell, Celena Hoerauf, Carmel Barnhart, Kara Minchin, Jeff Butler
October minutes reviewed, Jeff Butler motioned to approve, Amy Donaldson 2nd motion. October minutes approved.
Principal Report: Mr. Butler spoke regarding the following items;
1. Kendall Care- Drive for Education. Our school has 87,000 points this term. You can earn points by taking test drives or buying a car. Great way to get free $ for our school. www.kendallgiveback.com.
2. NED assembly was a success. Inspirational assemble supports positive social skills and reinforces Kelso’s Choices. Yo-Yo’s sold support the cost of the assembly. There is a special yo-yo zone on the playground for kids’ use during recess.
3. The Master schedule was redesigned over the summer. The goal is to be more self sufficient considering CCSS changes that are coming our way. Two new programs:
a. Extended Kinder Plus program which gives an extra 30 minute boost of reading. .This starts December 2nd. Next year this program will start sooner.
b. After school math program to support CCSS, 2:45-3:25 Monday/Wednesday-2nd/3rd grades
Tuesday/Thursday-4th/5th grades
Teachers will select 7 kids in each grade for a total of about 16 kids, with two EA’s.
4. PTO shares the expense of paying for popcorn supplies. We will purchase the next amount.
Treasurer’s Report: See Attached budget. We earned about $4, 180 from the Believe Fundraiser. We also had a very profitable Halloween Carnival, $700 gain from last year. Due to the “wristbands”.
Calendar of Events/Other Information:
1. Coburg Pizza Family Fun Night- Time and Date TBA
2. No general PTO mtg in December.
3. November Food Drive was a success! Teacher’s and community were instrumental. 12 families received Thanksgiving meal boxes from our school. Plan to do this again next year!
4. Fundraiser possibilities for February- Maybe Popcorn company that Paula Coleman had info on, Cosmos Popcorn (Amber Bell was checking on this?), or reusable bags. We want to do something different besides Cookie dough.
5. We received a Thank You card from Mrs. Hugo for baby gift. Jamie Smith will receive a gift from PTO also. We love babies!
6. Escript- Diana Michna and Sarah Ewing will check into using this program again for our school and how we can into using this more!
7. Did you know you can register Box Tops online? Jennifer Paugh suggested using this method of gaining these points for Yolanda. http://www.boxtops4education.com/homepageinterstitial
8. Oregon Spring Creek Farms donates 50% of purchase to school of choice. http://www.schf.com/
9. Giving Tree- Jeff Butler will discuss this with teachers and office staff. We have parents who are interested in helping. Jeff will contact Erin Richardson for assistance in this process if it happens. Ideas were brainstormed.
10. Jeff Butler is in communication with contractors regarding the sign PTO wants to purchase for Yolanda.
11. The Cougar sign is still on the “to do list” for the district’s Maintenance Crew. Parent’s can contact District Maintenance for more info.
Meeting Adjourned at 7:04pm.
PTO meeting
Meeting called to order at 6:00pm.
In attendance: Diana Michna, Paula Coleman , Steve Coleman, Erin Richardson, Amy Donaldson, Kim Rutledge, Jennifer Paugh, Leah Emmett, Amber Bell, Celena Hoerauf, Carmel Barnhart, Kara Minchin, Jeff Butler
October minutes reviewed, Jeff Butler motioned to approve, Amy Donaldson 2nd motion. October minutes approved.
Principal Report: Mr. Butler spoke regarding the following items;
1. Kendall Care- Drive for Education. Our school has 87,000 points this term. You can earn points by taking test drives or buying a car. Great way to get free $ for our school. www.kendallgiveback.com.
2. NED assembly was a success. Inspirational assemble supports positive social skills and reinforces Kelso’s Choices. Yo-Yo’s sold support the cost of the assembly. There is a special yo-yo zone on the playground for kids’ use during recess.
3. The Master schedule was redesigned over the summer. The goal is to be more self sufficient considering CCSS changes that are coming our way. Two new programs:
a. Extended Kinder Plus program which gives an extra 30 minute boost of reading. .This starts December 2nd. Next year this program will start sooner.
b. After school math program to support CCSS, 2:45-3:25 Monday/Wednesday-2nd/3rd grades
Tuesday/Thursday-4th/5th grades
Teachers will select 7 kids in each grade for a total of about 16 kids, with two EA’s.
4. PTO shares the expense of paying for popcorn supplies. We will purchase the next amount.
Treasurer’s Report: See Attached budget. We earned about $4, 180 from the Believe Fundraiser. We also had a very profitable Halloween Carnival, $700 gain from last year. Due to the “wristbands”.
Calendar of Events/Other Information:
1. Coburg Pizza Family Fun Night- Time and Date TBA
2. No general PTO mtg in December.
3. November Food Drive was a success! Teacher’s and community were instrumental. 12 families received Thanksgiving meal boxes from our school. Plan to do this again next year!
4. Fundraiser possibilities for February- Maybe Popcorn company that Paula Coleman had info on, Cosmos Popcorn (Amber Bell was checking on this?), or reusable bags. We want to do something different besides Cookie dough.
5. We received a Thank You card from Mrs. Hugo for baby gift. Jamie Smith will receive a gift from PTO also. We love babies!
6. Escript- Diana Michna and Sarah Ewing will check into using this program again for our school and how we can into using this more!
7. Did you know you can register Box Tops online? Jennifer Paugh suggested using this method of gaining these points for Yolanda. http://www.boxtops4education.com/homepageinterstitial
8. Oregon Spring Creek Farms donates 50% of purchase to school of choice. http://www.schf.com/
9. Giving Tree- Jeff Butler will discuss this with teachers and office staff. We have parents who are interested in helping. Jeff will contact Erin Richardson for assistance in this process if it happens. Ideas were brainstormed.
10. Jeff Butler is in communication with contractors regarding the sign PTO wants to purchase for Yolanda.
11. The Cougar sign is still on the “to do list” for the district’s Maintenance Crew. Parent’s can contact District Maintenance for more info.
Meeting Adjourned at 7:04pm.
10/5/2013
PTO Meeting
Meeting called to order at 6:07 p.m.
In attendance: Diana Michna, Paula Coleman, Keturah Miller, Erin Richardson, Celena Hoerauf, Jennifer Paugh, Jessica Nevin, Jamie Smith, Corrine Bell, Kelly Turanski, Alison Tharp, and Jeff Butler.
September minutes reviewed, Jessica Nevin motioned to approve, Jennifer Paugh 2nd motion. September minutes approved.
Principal’s Report: Mr. Butler presented the PTO members with an opportunity for differ options for fundraising efforts. The local Kendall Auto dealership has a fundraising called “Drive for education”. Kendall adopted the Springfield school district and is give money raised to local Springfield schools. The money is given out on a quarterly basis. All one needs to do is “test drive” a car and a Springfield School of your choice will be awarded points. If you buy a car the school of your choice will be awarded points. At the end of the quarter, schools receive a check based on how many points they received. More information can be found at www.kendallgiveback.com.
Treasurer’s Report: We are wrapping up with the Believe fundraiser. Products should come in before Thanksgiving.
Calendar of Events: 10/25 Harvest Carnival: from 6-8pm. Volunteers are still needed for this event. Thistledown farms is donating decorations. Jessica will contact the Honor Society and see if we can get 10 or so volunteers. Yolanda Students art work will be displayed at this event. Color pages for the artwork will be sent out to classroom on 10/16. Set up time for the Carnival starts at 1 p.m. Basket reminds will be sent out via facebook.
10/31 Fall Classroom Parties from 2-2:40 p.m. This year class parties will be game activities.
11/4-11/15 Food Drive- This is a two week long event. Volunteers are needed for making copies and classroom donation boxes. Erin Richardson and Kelly Turanski will put together donation baskets a week before the handout date.
11/19 PTO Meeting from 6-7 p.m. located in the Library. Childcare will be provided.
Committee Reports: Coburg Pizza night’s fundraiser’s first choice will be for Dec. 9th or 10th. Skate night at Skateworld will be scheduled in January 30th. Paula Coleman presented the final estimates for the Big Ticket item of a new Reader Board sign. The estimates are for $4,169.00, $4,200.00 & $6,241.00.
Other Items & Announcements: On the November ballot will be a Bond measure that will benefit the entire Springfield School District. For Yolanda this includes upgrades in technology, more classrooms, and an expanded cafeteria. For more information see the Springfield School District Website or contact Diana Michna if you are interested in helping.
Mr. Fine will be the new Teacher liaison replacing Jamie Smith while she is on maternity leave.
Next PTO meeting will be held in January from 6-7 in the Library
Meeting adjourned at 7:15 p.m.
9/17/2013
PTO Meeting
Meeting called to order at 6:02 pm
In attendance: Diana Michna, Paula Coleman, Sarah Ewing, Keturah Miller, Erin Richardson, Celena Hoerauf, Jackie Hallett, Jennifer Paugh, Kelly Turanski, Cindy Dapkus, Tracy Morgan, Rob Nevin, Jessica Nevin, Amy Donaldson, Brenda Williams, Jennifer Green, Jeff Butler, Carmel Barnhart, Jason Barnhart, Vicki Oswalt, Corrine Bell, Amber Bell, Alison Tharp, and Kim Rutledge.
June minutes reviewed. Jennifer Green motioned to approve, Jackie Hallett 2nd motion. June minutes approved.
Overview of PTO:
We are pleased to announce that everyone is a PTO member! Dues are $0. All general PTO meetings will be held on the 3rd Tuesday of the month from 6-7pm in the Library.
A big thank you to Co-Secretary Erin Richardson who created the new website/blog for the Yolanda PTO. We invite everyone to check out the website/blog, www.yolandapto.weebly.com; where you can stay informed, find meeting minutes, and even sign up to received text messages.
Principal’s Report
Sue Choppy has taken the position of the Springfield School Psychologist. There are three new teachers this year at Yolanda, D. Bandock (afternoon kindergarten), R. Paulim (3rd grade) and K. Minchin (Learning Specialist).
Over the past five years Yolanda Elementary has experienced a large influx of new students, this year we are expecting 75 new students. Open communication is key and if any parents or guardians have any questions please feel free to ask Carla in the office or make an appointment with Principle Butler to talk.
Next year (2014-15) Yolanda will be shifting to full day Kindergarten classes.
There is a Bond Measure for Springfield Public Schools to be placed on the ballot. The proposed bond would provide upgrades to create equal access to learning opportunities for all the students in Springfield. At Yolanda this includes: a 2:1 ratio of students per computer device, updated computer labs and computer carts, wireless internet access in classrooms, all classrooms equipped with ceiling-mounted projectors, audio systems, and document cameras, access to science lab equipment, such as light and sound probes, increased bandwidth to support online learning tools, and additional classrooms to support a full-day kindergarten program in 2015. For more information on the upcoming bond measure you can a flyer on the Springfield School District’s website. If anyone is interested and would like to help with projects pertaining to the measure please contact Diana Michna.
Treasurer’s Report:
It is important to note that all money raised from fundraising efforts stays at Yolanda Elementary.
All the year book money has been collected from the 2012-13 school year. Insurance was paid in the amount of $215.00. So far income from Spirit wear this year is $313.00.
The set amount per student for field trips this year is $6; WOWs are $2.23 per student this year.
A money box was needed to hold cash for the collection of monies being received at PTO sponsored events throughout the school year; Sarah Ewing purchased a cash box and is asking to be reimbursed. Jennifer Green motioned to approve, and Amber Bell 2nd the motion.
Calendar of Events:
9/24- Open house: from 6-7:30 pm. The fall book fair will be open during the open house and will be located in the library.
9/27- Believe fundraiser: Paula Coleman is chairing this fundraiser. Yolanda earns 50% of all catalog sales. There will be an assembly to kick off this fall fundraiser. Orders can be placed online as well.
10/15-PTO meeting: 6-7pm in the library. Childcare will be provided.
10/25-Harvest Carnival: Jason and Carmel Barnhart will be chairing this event. This is one of Yolanda’s biggest fundraising events and is based more around family fun. It was proposed that PTO take into consideration of some of the homeless families that attend Yolanda Elementary, if we would be able to accommodate these families by donating either tickets or bracelets to Principle Butler so the families would be able to participate in the Harvest Carnival.
Amber Bell has proposed going to bracelets for a set price, instead of ticket selling.
The time for this event is from 6-8pm. Volunteers are needed for this event in the planning, set up, clean up, and during the event. A Harvest Carnival Planning Meeting will be held on
10/31-Fall Class Parties: Class Parities will be from 2-2:40pm
Other Items and Announcements:
Jennifer Green is Chair of the Fall Book fair. Volunteers are needed to help with the set up, and during this event. Time slots needed for volunteers are 9/23 from 3-6 pm, and 9/24 from 3-8pm. Email Jennifer Green @ [email protected] if you are interested in volunteering.
Brenda Williams has volunteered to take on the 2013-14 yearbooks.
Paula Coleman presented PTO with updated information pertaining to the big ticket item of a new reader board for Yolanda Elementary. The quote for the complete making of and installation of the new reader board is $4,200.00.
Principle Butler would like everyone to be aware of the vandalism that Yolanda Elementary fell victim to over the past few months. There was about $3,000 in damage done to the school. He is asking all parents to start keeping an eye on the school and make the issue known so that we can create awareness to the issue.
Next PTO meeting will be held October 15th from 6-7pm in the Library
Meeting adjourned at 7:00 pm
6/4/2013
PTO Meeting
Meeting called to order at 6:00 pm
In attendance: Vicki Oswalt, Erin Richardson, Diana Michna, Keturah Miller, Jeff Butler, Celena Hoerauf, Amy Paschall, Paula Coleman, Jamie Smith, and Kristin Woodford.
April minutes reviewed, Jeff Butler motioned to approve, Celena Hoerauf 2nd motion. April minutes approved.
Vote to amend by-laws: The proposed amendments to the Yolanda Parent Teacher Organization Constitution and By-laws as set for under Article X of said Constitution and By-laws:
Article and Title: Article IV, Section 3 – MEMBERSHIP AND VOTING ELIGIBILITY
· Proposed Amendment: Delete “The dues are $2.00 per person”
All in favor to proposed amendment, motion approved.
Article and Title: Article V, Section 4 – OFFICERS AND THE EXECUTIVE BOARD
· Proposed Amendment: Change “two consecutive terms” to “four consecutive terms.”
All in favor to proposed amendment, motion approved.
Article and Title: Article V, Section 5 – OFFICERS AND THE EXECUTIVE BOARD
· Proposed Amendment: Delete “President or”
All in favor to proposed amendment, motion approved.
Calendar of Events:
6/06 – Papa’s Pizza Family Fundraiser Night. Amy Paschall will pick up the check the night of the event.
6/12 – Fifth Grade Celebration. This is a fun event for the fifth graders who will be receiving a certificate of participation. Fifth Grade parents are donating cookies and punch for this event.
6/13 – Field day. The Alligator man will be at this event from 11-3. There will be a barbeque with hamburgers and hotdogs. This year there will be stations that the kids will be able to go to. The stations will be set up where each class spends fifteen minutes at a station, then moves to the next.
Committee Reports: Teacher Appreciation was the week of 5/06-5/10. A big thank you to Diana Michna and Celena Hoerauf who co-chaired this event, as well as all the wonderful volunteers and donors.
The Jog-a-Thon took place on 5/10 and was chaired by Vicki Oswalt. A big hand to all of the Yolanda students who participated in this event! 100% of the proceeds for this event went to the EA fund. Thank you to all the volunteers who helped to creates and to make this event run smoothly. Vicki Oswalt’s reminder letter was a success. A huge thank you to the Turanski family who contributed $350.00 to this fundraiser. *Reminder for next year: A pledge of $25.00, get a free Yolanda T-shirt.* Congratulations to Mrs. Pratt’s classroom who raised $551.00 and won the classroom pizza party. Vicki will be passing out water bottles and gift cards to the students who won these prizes. Overall, this was a great fundraising event.
Big ticket Committee- there is $8,000 max to spend on a big ticket item. The proposed Big Ticket items are a new sound system for the school or a new reader board. Kristen Woodford presented the sound system with an estimate of $8,800.00. Paula Coleman presented the new reader board with an estimate between $4,680.00 - $5,134.00. A vote was held and the vote for a new reader board was approved, with any funds left being allocated towards a new sound system in the fall.
Treasures Report: See attached PTO budget. There are some changes being made to classroom parties and field trips.
Principles Report: The attendance policy will be remaining the same for the 2013-14 school year. The clothing
Policy will be reviewed.
Next PTO meeting will be held in September.
Meeting adjourned at 7:00 pm
PTO Meeting
Meeting called to order at 6:07 p.m.
In attendance: Diana Michna, Paula Coleman, Keturah Miller, Erin Richardson, Celena Hoerauf, Jennifer Paugh, Jessica Nevin, Jamie Smith, Corrine Bell, Kelly Turanski, Alison Tharp, and Jeff Butler.
September minutes reviewed, Jessica Nevin motioned to approve, Jennifer Paugh 2nd motion. September minutes approved.
Principal’s Report: Mr. Butler presented the PTO members with an opportunity for differ options for fundraising efforts. The local Kendall Auto dealership has a fundraising called “Drive for education”. Kendall adopted the Springfield school district and is give money raised to local Springfield schools. The money is given out on a quarterly basis. All one needs to do is “test drive” a car and a Springfield School of your choice will be awarded points. If you buy a car the school of your choice will be awarded points. At the end of the quarter, schools receive a check based on how many points they received. More information can be found at www.kendallgiveback.com.
Treasurer’s Report: We are wrapping up with the Believe fundraiser. Products should come in before Thanksgiving.
Calendar of Events: 10/25 Harvest Carnival: from 6-8pm. Volunteers are still needed for this event. Thistledown farms is donating decorations. Jessica will contact the Honor Society and see if we can get 10 or so volunteers. Yolanda Students art work will be displayed at this event. Color pages for the artwork will be sent out to classroom on 10/16. Set up time for the Carnival starts at 1 p.m. Basket reminds will be sent out via facebook.
10/31 Fall Classroom Parties from 2-2:40 p.m. This year class parties will be game activities.
11/4-11/15 Food Drive- This is a two week long event. Volunteers are needed for making copies and classroom donation boxes. Erin Richardson and Kelly Turanski will put together donation baskets a week before the handout date.
11/19 PTO Meeting from 6-7 p.m. located in the Library. Childcare will be provided.
Committee Reports: Coburg Pizza night’s fundraiser’s first choice will be for Dec. 9th or 10th. Skate night at Skateworld will be scheduled in January 30th. Paula Coleman presented the final estimates for the Big Ticket item of a new Reader Board sign. The estimates are for $4,169.00, $4,200.00 & $6,241.00.
Other Items & Announcements: On the November ballot will be a Bond measure that will benefit the entire Springfield School District. For Yolanda this includes upgrades in technology, more classrooms, and an expanded cafeteria. For more information see the Springfield School District Website or contact Diana Michna if you are interested in helping.
Mr. Fine will be the new Teacher liaison replacing Jamie Smith while she is on maternity leave.
Next PTO meeting will be held in January from 6-7 in the Library
Meeting adjourned at 7:15 p.m.
9/17/2013
PTO Meeting
Meeting called to order at 6:02 pm
In attendance: Diana Michna, Paula Coleman, Sarah Ewing, Keturah Miller, Erin Richardson, Celena Hoerauf, Jackie Hallett, Jennifer Paugh, Kelly Turanski, Cindy Dapkus, Tracy Morgan, Rob Nevin, Jessica Nevin, Amy Donaldson, Brenda Williams, Jennifer Green, Jeff Butler, Carmel Barnhart, Jason Barnhart, Vicki Oswalt, Corrine Bell, Amber Bell, Alison Tharp, and Kim Rutledge.
June minutes reviewed. Jennifer Green motioned to approve, Jackie Hallett 2nd motion. June minutes approved.
Overview of PTO:
We are pleased to announce that everyone is a PTO member! Dues are $0. All general PTO meetings will be held on the 3rd Tuesday of the month from 6-7pm in the Library.
A big thank you to Co-Secretary Erin Richardson who created the new website/blog for the Yolanda PTO. We invite everyone to check out the website/blog, www.yolandapto.weebly.com; where you can stay informed, find meeting minutes, and even sign up to received text messages.
Principal’s Report
Sue Choppy has taken the position of the Springfield School Psychologist. There are three new teachers this year at Yolanda, D. Bandock (afternoon kindergarten), R. Paulim (3rd grade) and K. Minchin (Learning Specialist).
Over the past five years Yolanda Elementary has experienced a large influx of new students, this year we are expecting 75 new students. Open communication is key and if any parents or guardians have any questions please feel free to ask Carla in the office or make an appointment with Principle Butler to talk.
Next year (2014-15) Yolanda will be shifting to full day Kindergarten classes.
There is a Bond Measure for Springfield Public Schools to be placed on the ballot. The proposed bond would provide upgrades to create equal access to learning opportunities for all the students in Springfield. At Yolanda this includes: a 2:1 ratio of students per computer device, updated computer labs and computer carts, wireless internet access in classrooms, all classrooms equipped with ceiling-mounted projectors, audio systems, and document cameras, access to science lab equipment, such as light and sound probes, increased bandwidth to support online learning tools, and additional classrooms to support a full-day kindergarten program in 2015. For more information on the upcoming bond measure you can a flyer on the Springfield School District’s website. If anyone is interested and would like to help with projects pertaining to the measure please contact Diana Michna.
Treasurer’s Report:
It is important to note that all money raised from fundraising efforts stays at Yolanda Elementary.
All the year book money has been collected from the 2012-13 school year. Insurance was paid in the amount of $215.00. So far income from Spirit wear this year is $313.00.
The set amount per student for field trips this year is $6; WOWs are $2.23 per student this year.
A money box was needed to hold cash for the collection of monies being received at PTO sponsored events throughout the school year; Sarah Ewing purchased a cash box and is asking to be reimbursed. Jennifer Green motioned to approve, and Amber Bell 2nd the motion.
Calendar of Events:
9/24- Open house: from 6-7:30 pm. The fall book fair will be open during the open house and will be located in the library.
9/27- Believe fundraiser: Paula Coleman is chairing this fundraiser. Yolanda earns 50% of all catalog sales. There will be an assembly to kick off this fall fundraiser. Orders can be placed online as well.
10/15-PTO meeting: 6-7pm in the library. Childcare will be provided.
10/25-Harvest Carnival: Jason and Carmel Barnhart will be chairing this event. This is one of Yolanda’s biggest fundraising events and is based more around family fun. It was proposed that PTO take into consideration of some of the homeless families that attend Yolanda Elementary, if we would be able to accommodate these families by donating either tickets or bracelets to Principle Butler so the families would be able to participate in the Harvest Carnival.
Amber Bell has proposed going to bracelets for a set price, instead of ticket selling.
The time for this event is from 6-8pm. Volunteers are needed for this event in the planning, set up, clean up, and during the event. A Harvest Carnival Planning Meeting will be held on
10/31-Fall Class Parties: Class Parities will be from 2-2:40pm
Other Items and Announcements:
Jennifer Green is Chair of the Fall Book fair. Volunteers are needed to help with the set up, and during this event. Time slots needed for volunteers are 9/23 from 3-6 pm, and 9/24 from 3-8pm. Email Jennifer Green @ [email protected] if you are interested in volunteering.
Brenda Williams has volunteered to take on the 2013-14 yearbooks.
Paula Coleman presented PTO with updated information pertaining to the big ticket item of a new reader board for Yolanda Elementary. The quote for the complete making of and installation of the new reader board is $4,200.00.
Principle Butler would like everyone to be aware of the vandalism that Yolanda Elementary fell victim to over the past few months. There was about $3,000 in damage done to the school. He is asking all parents to start keeping an eye on the school and make the issue known so that we can create awareness to the issue.
Next PTO meeting will be held October 15th from 6-7pm in the Library
Meeting adjourned at 7:00 pm
6/4/2013
PTO Meeting
Meeting called to order at 6:00 pm
In attendance: Vicki Oswalt, Erin Richardson, Diana Michna, Keturah Miller, Jeff Butler, Celena Hoerauf, Amy Paschall, Paula Coleman, Jamie Smith, and Kristin Woodford.
April minutes reviewed, Jeff Butler motioned to approve, Celena Hoerauf 2nd motion. April minutes approved.
Vote to amend by-laws: The proposed amendments to the Yolanda Parent Teacher Organization Constitution and By-laws as set for under Article X of said Constitution and By-laws:
Article and Title: Article IV, Section 3 – MEMBERSHIP AND VOTING ELIGIBILITY
· Proposed Amendment: Delete “The dues are $2.00 per person”
All in favor to proposed amendment, motion approved.
Article and Title: Article V, Section 4 – OFFICERS AND THE EXECUTIVE BOARD
· Proposed Amendment: Change “two consecutive terms” to “four consecutive terms.”
All in favor to proposed amendment, motion approved.
Article and Title: Article V, Section 5 – OFFICERS AND THE EXECUTIVE BOARD
· Proposed Amendment: Delete “President or”
All in favor to proposed amendment, motion approved.
Calendar of Events:
6/06 – Papa’s Pizza Family Fundraiser Night. Amy Paschall will pick up the check the night of the event.
6/12 – Fifth Grade Celebration. This is a fun event for the fifth graders who will be receiving a certificate of participation. Fifth Grade parents are donating cookies and punch for this event.
6/13 – Field day. The Alligator man will be at this event from 11-3. There will be a barbeque with hamburgers and hotdogs. This year there will be stations that the kids will be able to go to. The stations will be set up where each class spends fifteen minutes at a station, then moves to the next.
Committee Reports: Teacher Appreciation was the week of 5/06-5/10. A big thank you to Diana Michna and Celena Hoerauf who co-chaired this event, as well as all the wonderful volunteers and donors.
The Jog-a-Thon took place on 5/10 and was chaired by Vicki Oswalt. A big hand to all of the Yolanda students who participated in this event! 100% of the proceeds for this event went to the EA fund. Thank you to all the volunteers who helped to creates and to make this event run smoothly. Vicki Oswalt’s reminder letter was a success. A huge thank you to the Turanski family who contributed $350.00 to this fundraiser. *Reminder for next year: A pledge of $25.00, get a free Yolanda T-shirt.* Congratulations to Mrs. Pratt’s classroom who raised $551.00 and won the classroom pizza party. Vicki will be passing out water bottles and gift cards to the students who won these prizes. Overall, this was a great fundraising event.
Big ticket Committee- there is $8,000 max to spend on a big ticket item. The proposed Big Ticket items are a new sound system for the school or a new reader board. Kristen Woodford presented the sound system with an estimate of $8,800.00. Paula Coleman presented the new reader board with an estimate between $4,680.00 - $5,134.00. A vote was held and the vote for a new reader board was approved, with any funds left being allocated towards a new sound system in the fall.
Treasures Report: See attached PTO budget. There are some changes being made to classroom parties and field trips.
Principles Report: The attendance policy will be remaining the same for the 2013-14 school year. The clothing
Policy will be reviewed.
Next PTO meeting will be held in September.
Meeting adjourned at 7:00 pm